Entitlements Coordinator

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Base pay range

$35,000.00 / hr - $45,000.00 / hr

Job Description : Entitlements Coordinator

Job Title

Entitlements Coordinator

Department

Studio E

Reports To

Entitlements Project Manager

Job Summary

Project Coordinator (PC) plays a critical role in supporting the successful execution of completing site investigation reports, preparing for, submitting and obtaining necessary permits for construction. The ideal team member will continuously seek to improve processes and outcomes and is driven to find ways to obtain permits faster than our competitors.

Roles & Responsibilities

• Project Documentation :
• Engages actively in the preparation and task completion of permit submittals, site investigation reports, permit form completion and tasks related to submitting and obtaining permits
• Assists Project Manager with project related tasks as needed
• Uses completeness check rubric to review submittal documents from studio prior to submitting for permit. Coordinates required updates with studio.
• Creates comment response letter for architectural team staff based on firm standards
• Orders and coordinates printing of construction documents and other required documentation from Reprographics company when necessary
• Client and Rogue Studio Interaction :
• Participates in client and consultant meetings as necessary or as directed by supervisor.
• Maintains daily communication and supervised coordination with Rogue architectural and MEP studios throughout task completion
• Project Execution :
• Executes and submits deliverables within assigned timeframe according to scope of services, best practices, Rogue standards, and quality expectations.
• Assists team members in the administration of construction documents to the level that is requested by supervisor(s)
• Project Contribution :
• Begins to grasp expectations for next project tasks
• Participates in team meetings to discuss project issues and has supervised coordination with municipalities and Rogue studios
• Financial Understanding :
• Begins to develop a basic understanding of the financial aspects of projects and their profitability. This includes, but is not limited to, performing tasks within budget hours on assigned phases.
• Quality and Accuracy :
• Strives for program knowledge and reduction of repeat redlines.
• Ensure thorough and accurate completion and coordination of permit form documents, applications and site investigation reports
• Maintain competency through participation in training
• Performing Completeness Check for quality and completeness.
• Administrative Tasks :
• Complete timesheets and expense reports correctly and on time.
• Update project dates / percent complete, as directed in Ajera.
• Log Daily & Weekly Measurables in Bloom Growth.
• Participate in setting and reaching quarterly rocks (goals).
• Skills & Abilities
• Strong organizational and communication skills, both verbal and written.
• Proficiency in software such as Ajera, Microsoft Office, and PDF X-Change.
• Ability to coordinate multiple projects simultaneously.
• Effective problem-solving skills.
• Accountability and motivation.
• Stress management and the ability to work in a fast-paced environment

Work Environment

Physical Demands

Position Type and Expected Hours of Work

Travel

Education And Experience

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Other

Industries

Architecture and Planning

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