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Music Department Office Administrator
Music Department Office AdministratorSimpson University • Redding, CA, US
Music Department Office Administrator

Music Department Office Administrator

Simpson University • Redding, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Apply Here : https : / / secure.onehcm.com / ta / Simpson.jobs?ShowJob=771887427 & TrackId=ZipRecruiter

Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote / recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir).

Qualifications :

  • Attention to details
  • Effective and creative communication skills

General Expectations :

  • Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
  • Demonstrate Simpson University Values in the performance of all duties.
  • Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
  • Maintain the confidentiality of information, data and records
  • Properly exercise tact, diplomacy, discretion, and professional judgment
  • Demonstrate strong customer service skills in the performance of job duties
  • Demonstrate good organizational and communication skills in the performance of job duties
  • Supervises employees in accordance with Simpson University policies and procedures
  • Support the overflow needs of other departments within the respective university area
  • Perform other duties in accordance with this position as deemed necessary by the President

    • Essential Functions :

  • Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when needed
  • Ordering teaching materials as needed
  • Oversee reservation of university facilities for music events on master calendar.
  • Maintain Music Department Event calendar by year in conjunction with University calendar
  • Submit and track Check Requests and Purchase Orders
  • Music marketing and promotion for outward-facing ensembles (choir, jazz, and community) by :

    • o    Work with the Simpson Marketing department to promote music department ensemble performances

    o    Poster and program design and layout

    o    Promotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic Choir

    o    Connection with community partners for the purpose of promoting events and recruiting for ensembles

    o    Procuring photographer

  • Provide Academics with accurate Faculty loading each semester
  • Provide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semester
  • Maintain Music Department library
  • Provide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensembles
  • Provide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concert

    • Physical Requirements : -

    Job Title :

    Music Department Office Administrator

    Typical Working Conditions :

    (Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

    Indoors in controlled environment

    Equipment Used :

    (List all manual and automated equipment used in the course of performing essential functions.)

    Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

    Essential Physical Tasks :

    (List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

    Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs.

    Analysis of Physical Demands to Perform Essential Functions :

    Key (Based on typical week) :

    N=Never

    R=Rarely (Less than 1 hour per week)

    O=Occasional (1%-33% of time)

    F=Frequent (34%-66% of time)

    C=Constant (over 66% of time)

    Activity

    Frequency

    Activity

    Frequency

    Lifting / Carrying

    Twisting / Turning

    Under 10 lbs

    Reach over shoulder

    11-20 lbs

    Reach over head

    21-50 lbs

    Reach outward

    51-100 lbs

    Climb

    Over 100 lbs

    Crawl

    Kneel

    Pushing / Pulling

    Squat

    Under 10 lbs

    Sit

    11-20 lbs

    Walk-Normal Surfaces

    21-50 lbs

    Walk-Uneven Surfaces

    51-100 lbs

    Walk-Slippery Surfaces

    Over 100 lbs

    Stand

    Bend

    Driving

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