Coordinator of Administration – Horticulture, Exhibitions & Programming (Part-Time)

NYBG J ob Description

Title

Reports t o

Coordinator of Administration Horticulture Exhibitions & Programming (Part-time)

Arthur Ross Vice President for Horticulture & Living Collections

Position Summary :

This in-person part-time ( 3 days a week) position supports effective scheduling planning administration and communication projects for the New York Botanical Gardens Horticulture and Exhibition and Programming teams. The Coordinator will maintain key relationships with Garden staff and support Horticulture and Exhibitions & Programming teams in scheduling time-keeping procurement budget management and project implementation and tracking.

Specific Duties & Responsibilities :

Responsible for supporting the Manager of Administration in ensuring the successful coordination and execution of day-to-day office operations including ongoing budget reconciliation and servicing inquiries.

Assists with data input and extraction from financial reporting software; processes bills payments check requests contracts and other documents.

Maintains schedules for key staff members in Horticulture and Exhibitions & Programming.

Maintains hard copy and virtual filing systems and record-keeping; drive departmental usage of Asana project management software.

Coordinates departments tours media appearance and events including managing golf cart reservations. Coordinates in-person and virtual meetings events and convenings

Monitors IT supply and other equipment purchasing and servicing requests.

Other related duties as needed.

Qualifications :

Two years of experience in an administrative role in a not-for-profit organization; cultural institution experience preferred.

Exceptional time management and organizational skills; sharp attention to detail.

Strong interpersonal and professional oral and written communication skills including proofreading and must have the ability to function as a team player in a collaborative environment

Ability to balance multiple projects in a fast-paced dynamic environment.

Fluency in Microsoft Office Suite (Microsoft Word Excel PowerPoint) required.

Physical Demands & Work Environment :

Must be able to sit for long periods of time must be able to move up to 25 lbs. and must be able to work outdoors as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule :

Part-time 3 days a week (Monday Wednesday Friday) 9am 5pm with 1-hour lunch .

Payrate : $25 / hour

Required Experience :

IC

Key Skills

Bidding,Apps,Benefits,Corporate Recruitment,Android Development

Employment Type : Part-Time

Experience : years

Vacancy : 1