Facilities Administrative Coordinator

Accentuate Staffing is seeking a Facilities Administrative Coordinator to support a growing client in Durham, NC. This role is essential to the day-to-day operations of the Facilities Department, providing administrative support, project coordination, vendor management, and cross-departmental communication. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment with shifting priorities. Strong PowerPoint skills and overall proficiency in Microsoft Office are required. This is a long-term temporary assignment. Responsibilities : Support daily facilities operations, including work orders, space planning, maintenance requests, and equipment coordination. Assist in planning, scheduling, and monitoring facilities-related projects, renovations, and construction activities. Update and track project timelines, deliverables, and associated documentation. Coordinate with internal teams, contractors, and external partners to ensure smooth execution of facility initiatives. Maintain vendor documentation, contracts, insurance records, and compliance files. Provide high-level administrative support to the Facilities team, including meeting scheduling, reporting, file organization, and correspondence. Create and update presentations, reports, and dashboards. Maintain accurate records, logs, inventories, and project documentation. Support budgeting, purchasing, and procurement activities as needed. Serve as a point of contact for employees, helping resolve minor operational or interpersonal concerns with professionalism and confidentiality. Draft communications, announcements, and updates related to facilities projects and workplace operations. Requirements : 2+ years of experience in facilities management, project coordination, administrative support, or a related field (corporate environment preferred). Strong proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook. Excellent organizational skills and meticulous attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Comfort working with vendors, contractors, and employees at all levels of the organization.