Administrative Assistant 2

Administrative Assistant 2

Job ID : 294518

Location : Augusta University

Full / Part Time : Full Time

Regular / Temporary :

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https : / / www.augusta.edu / about / mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https : / / www.usg.edu / hr / orientation / welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Location

Augusta University

Our Health Sciences Campus : 1120 15th Street, Augusta, GA 30912

Our Summerville Campus : 2500 Walton Way, Augusta, GA 30904

College / Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

Provide administrative support to the Department of Medicine's Chairman's office, to include the department's Chairman, Senior Administrator, and subspecialty division managers. Responsible for overseeing the day-to-day operations of the Chairman's office, in addition to being the primary point of contact for the Chairman and the office.

Responsibilities

The responsibilities include, but are not limited to :

Administrative Support

Serve as primary point of contact for the DOM & Chairman's office; greet visitors, screen calls, sort mail. Provide admin support to Chairman, Sr. Administrator, & subspecialty division managers. Support department's academic, research, patient care, & service agendas. Directly support the Chair by maintaining calendar & scheduling meetings, prepare travel & documents, compose correspondence & format / type documents, correspond important information with division chiefs & faculty / staff. Manage MAS reports. Coordinate Grand Rounds to include the master schedule for the year, contacting divisions for presenters, contact presenters to obtain necessary information & paperwork, coordinate CME credits for presentations, order & coordinate with caterers for lunches, send calendar appointments, set up & prepare for each presentation with flyers / reminders / sign in sheets. Assist with Promotion & Tenure to include contacting eligible faculty, handling of packets, arrange committee meetings, & serve as liaison. Assist with faculty development / mentoring program. Coordinate & collect materials for faculty appointments; copies of offer letters & appointments; submit faculty resignations. Work with staff to have faculty evaluations completed annually. Coordinate & collect materials for clinical faculty appointments.

Financial

Responsible for ordering supplies for the office. Prepare necessary invoices, check requests, and travel reimbursements for the Chair and Senior Administrator. Process all check requests and reimbursements for Grand Rounds participants and vendors.

Operational

Provide department staff direction and guidance on departmental policies, procedures, and tasks. Maintain administrative, fiscal, and faculty / staff records; keep confidential records updated and organized. Manage departmental conference room calendar and assist with IT support for room as needed. Maintain office supplies and equipment inventory. Update the department's webpages as needed. Update and maintain accurate departmental staff and faculty listings. Assist with coordinating monthly Chair and Division Chief meetings for the department.

All other

All other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field with a minimum of four years of progressively responsible experience in administrative support positions.

High school diploma / GED from a recognized State or Federal accrediting organization with a minimum of seven years of progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality

Detail-oriented

Excellent interpersonal, verbal, and written communication skills

Proficient in Microsoft Office and other computer software / databases

Shift / Salary / Benefits

Shift : Days / M-F

Pay Band : B5

Salary Range : $17.88 / hourly - $21.92 / hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period : 2 / 6 / 26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties : the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires : Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational / credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https : / / www.augusta.edu / hr / jobs /

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External Applicants if you are a candidate from outside the university

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Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https : / / careers.hprod.onehcm.usg.edu / psp / careers / CAREERS / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=294518&PostingSeq=1

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