Senior Procurement Agent

Town Of Davie Procurement Specialist

The Town of Davie has transitioned to a four (4) day work week schedule (10 hours per day). Hours of work are Monday through Thursday either 7 : 00am-5 : 30pm or 7 : 30am-6 : 00pm.

Under general supervision, performs routine and complex clerical and technical work in the acquisition of goods and services such as materials, equipment, tools, parts, supplies and services for all departments and divisions in the Town. Work involves a variety of municipal purchasing assignments of considerable complexity and difficulty from inception of demand through processing of received documents and providing assistance to the Procurement Manager and Procurement Coordinator.

Essential Job Functions :

• Conducts training with departments / divisions on Purchasing Policies and Procedures.
• Conducts vendor training as needed.
• Conducts training with Buyers to include new hires, policies and procedures, new technology or other advancement in the profession.
• Acts in lead role for the Buyers.
• Assists Procurement Manager in development and modifications of Procurement Manual as needed.
• Assists the Procurement Coordinator with the awards and accreditation process.
• Works with Procurement Manager to oversee intern program as needed.
• Responds to inquiries from the vendors, Town officials, or employees pertaining to procurement needs and policies.
• Establishes and maintains a variety of tangible files, oversees records with respect to archive-retention and contracts in the New World database.
• Meets with vendors to provide bid specification packets and / or vendor applications.
• Assists departments in preparing bid specifications and documents needed for bid committee meetings.
• Attends and assists Procurement Manager for Committee Meetings and Formal Bid Opening Meetings.
• Assists all employees with the accounting and technical questions for request for payments, requisitions, purchase orders and travel requests.
• Performs the daily function of reviewing and approving Town-wide department requisitions, invoices, procurement card payments, petty cash receipts, and travel requests.
• Coordinates and reviews data entry of all purchase requisitions into the computer system, assigning master vendor numbers, obtaining proper authorization and signatures, and distribution of all copies to proper department or files.
• Schedules meetings, conducts meetings, prepares formal and informal bids for publication, and maintains calendar.
• Assigns and reviews informal and formal bids from other Town Departments.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and / or file maintenance programs to enter, store and / or retrieve information as requested or otherwise necessary; summarizes information for standard reports, selecting data from various sources.
• Prepares memos, letters, and materials from typed or handwritten copy; assumes responsibility for correctness of spelling, punctuation, format and grammar.
• Opens mail and directs to appropriate department / division for handling or response, according to content of communications.
• Assists in the preparation of auction.
• May attend a variety of meetings or seminars and report results to Procurement Manager.

Additional Job Functions :

Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated) :

Education and Experience Required :

Additional qualifying experience beyond the two (2) years may substitute on a year-for-year basis for the required education. C.P.M., CPPB, CPPO, an / or or CPP certifications are preferred.

Application Assistance / Information :

Regulations / Accommodations :