Administrative Supervisor

Job Description

Job Description

Job Description

Our client, an Am Law 100 firm, is seeking an Administrative Supervisor for its Los Angeles office. Reporting to the Director of Business Operations, this role is responsible for overseeing daily administrative functions, supervising office staff, and supporting the implementation of firmwide initiatives at the local level.

Key Responsibilities :

Oversee day-to-day operations of departments including Client Services, Paralegals, Office Services, Records, Facilities, and Reception

Supervise staff, manage workflow, and ensure department priorities and resources are aligned

Coordinate and implement firmwide initiatives and local office projects, including moves, maintenance, and security

Plan and execute office events and contribute to employee onboarding and integration

Maintain vendor relationships and administrative files, generate reports and presentations

Support budgeting processes, including planning, tracking, and reconciliation for assigned departments

Assist in hiring and onboarding of administrative staff

Act as a liaison between the local office and firm leadership on operational matters

Qualifications :

Bachelors degree preferred

Minimum 6 years of experience in a legal or professional services environment required

At least 2 years of supervisory experience preferred

Proficiency in Microsoft Office Suite; familiarity with budget management and office services best practices

Strong organizational, interpersonal, and communication skills

This is a hybrid position with occasional overtime as needed. The ideal candidate will be proactive, collaborative, and experienced in managing office operations in a fast-paced, professional environment.