Repair Coordinator / Office Admin

Unleash the Power of Multi-Mission Excellence : Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

This unique position will be a roughly 90 / 10 mix of roles as a Project Coordinator / Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility.

As a Project Coordinator / Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records.

As Facility Security Office (FSO) the candidate will maintain / enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training.

Nationality Requirements

Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Job Description

Project Coordinator / Office Administrator Responsibilities (90%) :

• Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting.
• Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions.
• Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews.
• Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project.
• Prepares and maintains relevant business system information for contract execution.
• Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization.

FSO Responsibilities (10%) :

M aintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures.

Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources.

Qualifications :

Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience.

Proficient in the use of Microsoft Project or equivalent, and Microsoft Office.

Desired Skills :

Basic understanding of DoD contracting methodologies.

Basic understanding of program management techniques.

Self-motivated, accepts authority and responsibility.

Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities.

Possesses basic knowledge of CUI (ITAR / EAR) regulations.

Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements.

Expected Compensation : The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as : responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions.

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Diverse & Inclusive Employer

Ultra Maritime is a proud Equal Opportunity Employer committed to fostering a respectful, and diverse workplace. We welcome applicants from all backgrounds and do not tolerate discrimination of any kind. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

As a defense contractor, we are dedicated to maintaining the highest standards of integrity and security. We operate a drug-free workplace and, where permitted by law, conduct pre-employment background checks and substance abuse screening.

We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more!

Reasonable accommodation statement : if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com

Company : Ultra Maritime