Admin Coordinator III

Our Client, a Pharmaceuticals company, is looking for a Admin Coordinator III for their Davie, FL location.

Responsibilities:
Operations & Workplace Efficiency:

• Design and implement visual signage, labeling, and workplace standards to support S and visual management initiatives.
• Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums.
• Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights.
• Apply visual management principles to improve communication, alignment, and employee engagement.
• Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies.
• Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions.

Analytics & Digital Enablement:

• Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps).
• Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving.
• Consolidate operational, performance, and project data to support business and leadership decision-making.
• Partner with leaders to develop data-driven presentations and business updates.

Business & Office Coordination:

• Provide business and office support, including calendar coordination, meeting preparation, and expense processing.
• Prepare, review, and format correspondence, reports, presentations, and communication materials.
• Support leadership reviews, site visits, procurement coordination, and cross-functional projects.
• Maintain confidentiality and professionalism when handling sensitive and business-critical information.

Requirements:

• Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.
• Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination.
• Hands-on experience with S or Lean methodologies; comfortable supporting execution and performing light hands-on S activities when required.
• Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis).
• Working knowledge of Power BI and Power Platform (Power Automate, Power Apps).
• Strong written and verbal communication skills with experience creating professional, leadership-ready presentations.
• Highly organized, attention to details with the ability to manage multiple priorities independently.
• Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization.
• Detail-oriented, tech-savvy, and analytical mindset.
• Strong coordination and follow-up skills; able to influence without formal authority.
• Proactive, adaptable, and comfortable working in dynamic, changing environments.
• Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.
• Working knowledge of Power BI and Power Platform (Power Automate, Power Apps).
• Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination.
• Hands-on experience with S or Lean methodologies; comfortable supporting execution and performing light hands-on S activities when required.
• Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis).
• We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams.
• This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment.

Why Should You Apply?

• Excellent growth and advancement opportunities