Workforce Planning Coordinator - Wellington

Job Description

Posted Thursday, 16 October 2025 at 9 : 00 am

Are you highly organised with a knack for keeping operations running smoothly? We're looking for a Workforce Planning Coordinator to take charge of scheduling and coordinating our operational staff and subcontractors across the Property response workstream.

In this role, you'll play a key part in meeting contractual requirements and job management targets by triaging work orders, planning and scheduling tasks, and overseeing the full job workflow process.

What You'll Bring to the Table | Nga Mea ka Mauria e Koe ki te Runanga

• Strong organisational skills with the ability to prioritise and plan effectively
• Clear and confident communication skills, both written and verbal
• Ability to manage multiple priorities in a fast-paced environment
• A proactive, solutions-focused approach to managing disruptions and challenges
• Team player attitude with a commitment to delivering excellent service to clients
• Receive, review, and prioritise work order requests, clarifying details with clients where needed
• Schedule and coordinate multi-trade jobs, including setting appointments with clients and tenants
• Manage disruptions caused by sickness, weather, or urgent work
• Identify and elevate risks where jobs are at risk of delay
• Maintain accurate job data, documentation, and records for compliance and claims
• Support continuous improvements to processes and help deliver a safe, customer-focused service
• Join a team harnessing collaboration, growth, and innovation.
• Be part of an inclusive company that values diversity.
• Competitive salary with plenty of room for professional development and career progression.
• Laptop and phone.

Citycare Property is a proudly Kiwi-owned, values-driven organisation focused on building, maintaining, and renewing Aotearoa's social infrastructure. We partner with local and central government to care for the spaces where communities connect, thrive, and access essential services. Our purpose is to Enhance the Wellbeing of our Communities by championing sustainability across social, environmental, cultural, and economic dimensions, while prioritising local people and businesses.

We are committed to diversity, equity, inclusion, and belonging, and welcome applicants from all backgrounds. We are proud members of Pride Pledge and Diversity Works , honour Te Tiriti o Waitangi, and actively grow Te Ao Maori knowledge within our teams. If you are invited to an interview, please let us know if you have any preferences or requirements that will support you to perform at your best. All applicants must have the legal right to work in New Zealand, undergo a medical assessment, pass a drug and alcohol test, provide two references, and consent to a Ministry of Justice (MOJ) check.

Discover why our people love working with us here

Apply Now : Wewill be reviewing applicationsas we receive them, so please don't hesitate to apply.

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