Buyers Administrative Assistant (Niantic)

Location : In-person, Grace Offices (MondayFriday)

Schedule : Full-time, on-site

Starting Salary : $40,000

About Grace

Grace is a womens boutique that embodies timeless style, effortless elegance, and the little

moments that make life feel special. To us, Grace isnt just a name its a feeling. Its Sunday

mornings with coffee and sunlight streaming through the windows, cozy nights by the fire with a

good book, and sunrises at the beach with old friends. Its family. Its home. Every collection we

curate and every experience we create is inspired by that sense of comfort, beauty, and poise

helping you take a little bit of Grace with you everywhere you go.

Were looking for a detail-driven, fashion-loving Buyers Administrative Assistant to join our

growing team. This role is a key connection between our buying operations and both our

in-store and online experiences ensuring every new arrival flows seamlessly from purchase

order to shop floor.

Responsibilities

Purchase Order Entry : Accurately enter and maintain purchase orders (POs) with

precision and timeliness. Enter items into Shopify and related apps (like Stocky and

Multi-Label Barcodes) while keeping product data organized and consistent.

Product Setup : Create and prepare new products on the backend of Shopify so theyre

fully optimized for upload to the Grace website. Verify pricing, vendor information, SKUs,

and barcodes are accurate.

Receiving Shipments : Receive and process incoming merchandise, verifying accuracy

against POs and resolving discrepancies.

Product Management : Print and apply sample tags, organize and prep products for the

sales floor, and assist with managing warehouse inventory and coordinating

replenishments to the store.

Cross-Team Collaboration : Communicate confidently between buyers and marketing

to keep new product launches organized and on track.

Buying Support : Accompany the Buyer to buying meetings and market

appointments, taking notes, organizing purchase details, and helping ensure selections

align with the Grace aesthetic.

Requirements

Exceptionally organized, detail-oriented, and able to manage multiple priorities in a

fast-paced environment.

Strong understanding of the fashion industry and a natural eye for style, trends, and

presentation.

Familiarity with Shopify, Stocky, and other retail management systems preferred.

Reliable, proactive, and comfortable working both independently and collaboratively.

Excellent written and verbal communication skills.

Comfortable with hands-on inventory and administrative tasks.

Must be available in person, Monday through Friday, at the Grace office.

Previous experience in retail operations, buying, or eCommerce is a plus.

The Ideal Fit

Youre organized to your core the kind of person who thrives on checklists, clean data, and

well-run systems. You have a love for fashion and an instinct for what makes a piece feel like it

is reflective of Grace. Youre a self-starter who takes initiative, works independently with

confidence, and brings a determined, motivated energy to the office every day. Youre energized

by a fast-paced environment and find joy in bringing both beauty and order to every detail. From

the buying table to the backroom, your drive and dependability help keep Grace running

gracefully.