Accounts Payable Specialist

Accounts Payable Specialist

This position is hybrid and sits within our Accounting and Finance division which facilitates day-to-day cash flows of the company, analyzes assets and liabilities, and aids planning for future growth.

What You'll Be Doing

The Accounts Payable Specialist supports the Accounting Department in various roles. The Accounts Payable Specialist owns the Plan Acquisition Check process on in-office days and assists the Sr. Accounts Payable Specialist in preparing weekly payment batches. This includes reviewing invoices for accuracy and completeness, sorting documents by account name or number and processing invoices for payment. They may perform other basic clerical duties associated with Accounts Payable. The Accounts Payable Specialist may post transactions to journals, ledgers and other records.

Responsibilities

• Utilize UCMS, Plans & Checks queue, Outlook, FedEx and QuickBooks to process check requests submitted by team members.
• Create and print checks via QuickBooks.
• Create shipping labels via FedEx and ship checks each day.
• Communicate with Content team members regarding questions and / or issues with check requests.
• Communicate with Accounting team regarding questions and / or issues with check requests.
• Process and review a high volume of invoices, ensuring accuracy and adherence to company policies and procedures.
• Establish and maintain strong relationships with vendors, resolve any invoicing issues or discrepancies, and manage vendor inquiries in a professional and timely manner.
• Coordinate the timely and accurate processing of payments to vendors, including check runs, ACH transfers, and wire transfers.
• Reconcile vendor statements and resolve any discrepancies, ensuring accurate accounts payable records.
• Ensure compliance with company policies, accounting principles, and applicable regulations in all accounts payable processes.
• Generate and distribute regular reports on accounts payable metrics, such as aging reports, balance sheet bridging items, and ad hoc analysis as requested.
• Identify opportunities for process improvement and automation within the accounts payable function to enhance efficiency and reduce manual tasks.
• Assist in internal and external audits by providing accurate and organized documentation and supporting auditors as needed.
• Collaborate with other departments, to resolve issues and streamline financial processes.
• Other Accounting projects may be directed.
• This job description in no way implies that the duties listed here are the only ones that team members can be required to perform.

What You Bring to the Team

Physical Demands and Work Environment :

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