Financial Operations & Budget Supervisor

Financial Operations & Budget Supervisor

The Department of Medicine has an outstanding opportunity for a Financial Operations & Budget Supervisor on their central finance team! The Financial Operations & Budget Supervisor plays a vital role in supporting the Department of Medicine's financial health and strategic goals. This position is responsible for delivering accurate financial analysis, reporting, budgeting and forecasting across a complex portfolio of funding sources. Working under the direction of the Administrator of Financial Operations, the analyst ensures effective budget management, monthly financial reporting and budget to actual reporting across divisions, central offices and entire Department as well as oversees day-to-day fiscal operations in role of supervisor for two fiscal specialists. The role will support new functions to manage both divisional and department budgeting and budget to actual reporting with implementation of new Adaptive budgeting system within Workday starting in FY26. The role will also support maintaining and updating the Financial Data Model (FDM) standards required in Workday and will be responsible to maintain consistency and develop new best practices across the 11 divisions and central administrative units. The role will also support process improvement initiatives across the Department and supports leadership with data-driven insights to guide decision-making. This is a key position for maintaining financial integrity and operational excellence in the largest department within the School of Medicine and will be required to lead, work with, and be point of contact for each of the 11 Divisions finance managers in each of the Division. The Department of Medicine is the largest department in the School of Medicine (SOM) with over 3,900 staff, faculty, trainees and students and an annual budget of approximately $600M consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department. The department is made up of twelve subspecialty divisions : Allergy and Infectious Diseases; Cardiology; Dermatology; Gastroenterology; General Internal Medicine; Gerontology & Geriatric Medicine; Hematology & Oncology; Medical Genetics; Metabolism, Endocrinology and Nutrition; Nephrology; Pulmonary, Critical Care and Sleep Medicine; and Rheumatology. These divisions occupy space at multiple sites including University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care System (VAPSHCS), Bloodworks NW, Fred Hutch, and other locations in the Seattle area. This role involves managing complex funding streams, including state, RCR, R&T, gifts, and endowments, while ensuring compliance and fiscal responsibility. It requires collaboration across the departments eleven divisions to develop budgets, monitor reserves, and support capital projects. The analyst also oversees the financial operations of Departments central administrative units via supervision of two fiscal specialist 2 staff. A key complexity lies in balancing high-level financial strategy with hands on operational tasks, including supervising staff and improving financial processes. The position demands strong analytical skills, attention to detail, and the ability to navigate multiple financial systems. The UW Department of Medicine (DOM) is recognized nationally and internationally for excellence in clinical care, research, and education. As the largest and most complex department within the School of Medicine, accounting for approximately one-third of its employees and annual revenue, the DOM plays a critical role in the university's mission. Within this context, the Financial Analyst holds a key position, directly supporting departmental leadership by managing multimillion-dollar budgets, diverse funding sources, and financial operations across multiple divisions. This role ensures alignment with UW's financial systems (e.g., Workday), policies, and strategic objectives. The analyst also safeguards the financial integrity of self-sustaining operations and capital projects, contributing to the department's long-term sustainability. By bridging departmental needs with institutional standards, this position is essential to the operational success of the DOM and the broader goals of the University of Washington.

Duties & Responsibilities

Budgeting and Financial Reporting (60%)

• The primary focus for the position will be to oversee and manage Budget preparation (utilizing Adaptive tool within Workday) and Reporting on Budget to actual results within Workday.
• Will require oversight of both Divisional Reporting, Central Units reporting, and Department wide reporting and is new role focusing on transitioning to new system and to active monthly budget to actual reporting from historical model limited to annual review.
• Divisional Budgeting and reporting oversight
• Position will be responsible to support current quarterly Divisional reporting. Requires quarterly Division Dashboard, generating standard reports, analysis and assessment of the YTD budget to actual results.
• Lead the generation, utilization, and continuous improvement of standardized Workday financial reports across all Divisions to ensure consistency and accuracy. Support the development and maintenance of Divisional Dashboards.
• Conduct quarterly financial analysis by Division, including : Year-to-date (YTD) comparison of operational expenditures versus available funding; Identification and follow-up on budget deficits; Detailed analysis of : Gifts (via Gift Report), Commitments (via Stand-Alone Grant Worktags Report), Programs (via Program Worktags Report).
• Support Department review and analysis of Divisional YTD results on dashboard as well as status of reserves, venture capital balances, commitments and other key metrics the Department monitors for each Division.
• Manage the Departments commitment process for approving and tracking funding initiatives to Divisions by the Department.
• Manage and report all financial allocations of state, RCR, R&T and process monthly allocation to divisions.
• Dashboard reporting may evolve from Quarterly reporting to monthly reporting in FY27 with the implementation of Adaptive budgeting in FY26 for FY27.
• Role will evolve in FY27 with identification and development of monthly reporting using Workday and Adaptive tool. Will need to identify and develop "best practice" for monthly divisional review and oversight of financial results.
• Central Unit budgeting and reporting oversight
• Manage and review monthly financial reports for central administrative units, including variance analysis against budget and investigation of significant discrepancies.
• Position will be responsible to support current quarterly Central Unit reporting. Requires quarterly review of results and analysis.
• Position responsibility may evolve in FY27 as the Department implements Adaptive during FY26 for the FY27 budget.
• This could include moving from from quarterly to monthly review and assessment.
• Department Wide budgeting and reporting
• Position will be responsible to support Finance Administrator in preparation and analysis of the Department wide Dashboard. Will include financial analysis and assessment of the results to understand impact of YTD actual results vs. Budget.
• With implementation of Adaptive in FY26 for FY27 budget process, will need to work on developing new budget to actual reporting process and reports as appropriate.

Financial Data Model (FDM) / Department Analysis, Reporting & Management (20%)

Process Improvement, Special Projects & Other (10%)

Supervision / Financial Operations Team (10%)