Personal Assistant

General

Job Title : Personal Assistant

Division : Distribution and Marketing

Reports To : As per Beazley's organization chart

Key Relationships : Team members, brokers, support staff, other staff members, external clients and suppliers.

Job Summary : To provide comprehensive administration support to the Group Head of Distribution and Marketing

Key Responsibilities :

Team Support

• Provide complete and accurate administration service to the Group Head of Distribution and Marketing and the team including : drafting / sending letters, memos, emails, as well as printing, scanning documents, file management, distributing departmental mail and dealing with routine correspondence and enquiries.
• Act as first point of contact for both internal and external clients wishing to contact the team.
• Maintain absence, attendance and annual leave reports where required.
• Coordinate all meeting schedules, such as recurring annual meetings, daily calendar cleanup, interview coordination, new hire onboarding, and ad hoc broker, client, or internal meetings
• Coordinate travel for all of Distribution, including liaising with other exec Pas and team admins, maintaining trip spreadsheet, running kick-off meeting with PEMs and HoOs, coordination of logistics including restaurant reservations
• Plan and assist with quarterly leadership strategy sessions (mini away days), including ownership of agendas, guest lists, presentations, notes and actions, restaurants and activities
• Support chair of North American Management Committee (NAMC) including coordination of quarterly NAMC / HoO F2F meeting (35+ attendees), not limited to catering / restaurant, hotel, travel, meeting packs and Board Intelligence upload
• Own all RIMS-related activities such as communications, Teams page coordination, dinners, client and broker meetings, on-site conference assistance, etc.
• Process expenses for team, such as monthly expense reports, monitoring Concur approval queue and overall expense submissions for all of Distribution & Marketing
• Carbon tracking with Business Manager
• Manage ad hoc tasks / projects as requested by the team, such as executive broker summits, Centre Stage, I&D network events, etc..

General

Personal Specification :

Education and Qualifications

Skills and Abilities

Knowledge and Experience

Aptitude and Disposition

Competencies

Who We Are :

Beazley is a specialist insurance company with over 30 years' experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build - to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer.

Our products are wide ranging, from cyber & tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons.

Our Culture

We have a wonderful mix of cultures, experiences, and backgrounds at Beazley with over 2,000 of us working around the world. Employee's diversity, experience and passion allow us to keep innovating and moving forward, delivering the best. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability. Our three core values inspire the way we work and how we treat our people and customers.

Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us - our ambitious inclusion & diversity and sustainability targets are testament to this.

We are a flexible and innovative employer offering a friendly, collaborative, and inclusive working environment. We actively encourage and expect applications from all backgrounds. Our commitment to fostering a supportive and dynamic workplace ensures that every employee can thrive and contribute to our collective success.

Explore a variety of networks to assist with professional and / or personal development. Our Employee Networks include :

We encourage internal career progression at Beazley, giving you all the tools you need to drive your own career here, such as :

The Rewards

Salary for this role will be tailored to the successful individual's location and experience. The expected compensation range for this position is $100,000-110,000 per year plus discretionary annual bonus.

Don't meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.