Benefits and People Services Specialist

Job Description

The Benefits and People Services Specialist

Fulltime Opportunity

Woodland, CA -Onsite

The Benefits and People Services Specialist is responsible for administering all aspects of SAI’s colleague benefit programs, including health, dental, vision, COBRA, Flexible Spending Accounts, life, disability, and voluntary benefits across the U.S. This role serves as the primary point of contact for benefit-related inquiries, ensuring prompt and accurate resolution. The Specialist also manages vendor relationships, maintains system and billing integrity, supports compliance, and leads benefit communications and education efforts.

Essential Duties & Responsibilities

Benefits Administration

• Serve as the first point of contact for benefit eligibility, enrollment, and related inquiries.
• Manage vendor relationships, including file feed maintenance, troubleshooting, compliance research, and implementation of new vendors.
• Oversee annual open enrollment : carrier selection, HRIS updates, employee education, and system testing.
• Administer benefits billing and reconciliation; cross-train HR Administrator to ensure continuity.
• Partner with payroll to ensure accurate deductions, garnishments, bonuses, and other pay adjustments.
• Maintain benefits portals (ADP Workforce Now, SharePoint), ensuring data integrity and timely updates.
• Conduct periodic audits of colleague records, eligibility, and enrollments.
• Support 401(k) administration in partnership with payroll and complete required non-discrimination testing.
• Prepare annual compliance filings, including Forms 1095-C and 1094-C.
• Ensure compliance with ERISA, HIPAA, FMLA, ADA, and all applicable federal, state, and local laws.
• Research, propose, and implement new benefit offerings to meet the needs of a multi-state workforce.
• Coordinate companywide health fairs and benefit-related presentations.

Communication & Engagement

HR Generalist Support

Required Knowledge, Skills & Abilities

Education & Experience

Working Conditions & Physical Demands

Compensation & Benefits;