Job Description
Job Description
Salary : $19.34 - $28.21
VACANCY ANN # : STOI-25-102
TITLE : ADMINISTRATIVE ASSISTANT
DEPARTMENT : PSELC
LOCATION : WELLPINIT, WA
STATUS : REGULAR, FULL-TIME
SALARY LEVEL : $19.34 - $28.21 / PER HOUR
OPENING DATE : NOVEMBER 4, 2025
CLOSING DATE : NOVEMBER 18, 2025
SUMMARY :
The Spokane Tribe of Indians 477 Program promotes and supports Tribal children and their families reaching their full potential of becoming healthy, productive, and self-sufficient. This is done in a way that protects and benefits the Tribal children, respects and preserves their culture, values traditions, gives families access as well as input into the full range of programs and services to promote their self-esteem, independence, self-sufficiency and their educational experiences.
The Pauline Stearns Early Learning Center provides a safe and developmentally appropriate environment that is culturally relevant to children and families which reside, work, or attend school on the Spokane Indian Reservation. The primary emphasis of the program is to provide Early Childhood learning in an educational setting. The Early Learning Center promotes competence in our children, parent alliances, community collaboration and proficiency in our staff.
- Any and all active investigations resulting in removal of any minor child under custody / guardianship of employee will result in immediate suspension. Following completion of active investigation, any findings of child abuse or neglect will result in immediate termination of employment.
- Any and all active investigations in regard to child abuse or neglect while on the job will result in immediate suspension of employment for the duration of investigation. Upon conclusion of the active investigation, all findings will determine whether employment status will be terminated.
- Employee is required to disclose any active investigations of crimes listed on the Secretarys List of Crimes and Negative Actions (WAC 110-06-0120) during the interview / hiring process and throughout term of employment.
MAJOR DUTIES AND RESPONSIBILITIES :
Greet all clientele entering the facility and assist visitors with signing in and directing them where to go.Answer all program telephone calls and manage mailing systemsconventional and electronic.Properly utilize electronic attendance system to log childrens attendance.Utilize available resources to ensure effective delivery of services.Organize, plan, and maintain records of required data concerning children and families.Process all intake documents in a timely manner.Actively participate in ALL quality improvement endeavors, including but not limited to meeting Washington State Early Achievers Minimum Operating Guidelines.Serve as a resource person to parents and families in supporting and enhancing the parental role as the principle influence on their childs education and development.Positively interact with the clientele, and encourage their participation in the program.Maintain an open, friendly and informative relationship with all families; and encourage their participation in the program.Perform as a team member to assure that productivity outcome measures are achieved.Facilitate a friendly and constructive atmosphere in regards to relationships with all co-workers and clientele.Organize, clean and store office supplies and materials to ensure order in activity areas; maintain a regular inventory of necessary supplies.Monitor all program expenses and adequately track utilizing a cuff account system.Assist in all classrooms, including infant, toddler, preschool, and school-age as needed.Assist in preparing food for children and serving meals and refreshments to children as required by the Foundational Quality Standards for Early Learning and / or the Child and Adult Care Food Program requirements.Attend monthly staff meetings and designated training programs.Enforce all Federal, State, and Tribal regulations and policies with regards to 477 and Child Care Programs.Maintain all requirements as outlined in the Chapter 110-300 Washington Administrative Code (WAC) Foundational Quality Standards for Early Learning Programs and all additional regulations expressly incorporated therein.Collaborate with the PSELC Staff to develop and maintain a family engagement activities annually.Ensure all program filing is well maintained.Assist PSELC Cook in maintaining the Child and Adult Care Food Program filing and general program maintenance needs.Assist with proper implementation of invoicing system and protocols.Assist with maintaining a current Family Resource and Family Handbook.Assist in maintaining up-to-date records with TAS.Assist with maintenance of the programs emergency plan, drills and maintaining adequate emergency supplies.Assist with maintaining inventory logs and ensuring monthly supply orders are completed in a timely manner.And any other duties necessary to help drive our Vision, fulfill our Mission, and abide by our Values.This position has no regular supervisory control.
KNOWLEDGE SKILLS AND ABILITIES :
Knowledge of American Indian culture, traditions, and language.Knowledge in working with low-income children and families.Knowledge of principles and processes for providing services to children and families.Knowledge of program requirements for early childhood / child care services.Knowledge of public assistance laws, rules, regulations, service programs and child care programs.Knowledge of human behavior and performance, individual differences in ability, personality and interests, learning and motivation.Knowledge of early childhood developmental stages and developmentally appropriate practices.Knowledge of computer program systems.Knowledge of typical office equipment and proper operating tactics.Skill in submitting reports in a timely fashion.Skill in effective verbal and written communication.Ability to maintain positive communication among parents, co-workers, Tribal staff, public and private agencies in serving the customers.Ability to handle conflict, complaints and disputes.Ability to practice tact, courtesy and discretion.Ability to maintain strong work ethic.Ability to work under stressful conditions.Ability to maintain strict confidentiality procedures.Ability to maintain dependability and punctuality in order to sustain a well-structured environment for the children and families served by the PSELC.Ability to work flexible hours, shifts and rotate between various work stations as needed.Ability to convey messages to parents and guardians effectively.MINIMUM QUALIFICATIONS :
Must be 21 years of age or older.Associates Degree or higher in Early Childhood Education, Business Management, Business Administration, Accounting, Economics, Human Development, Human Services, Social Work, Child Development, Psychology, or another field directly related to their job responsibilities preferred . Willingness to obtain within specified time frame with a signed educational contract required.Preference given for Bachelors degree in related field.One year experience working with children 6 weeks 6 years in a group setting is preferred .One year experience in an administrative office role is required (or a combination of education and experience).At a minimum, meet all qualifications of a Center Program Supervisor as defined per Chapter 110-300-100 WAC.Ability and willingness to maintain absolute confidentiality of sensitive information for both external and internal systems.Previous experience working with Native American clientele and understanding of their cultural needs.Successful clearance of Criminal History and Background inquiryTribal, State and Federal.Any instances of PBC suspension will result in immediate suspension pending investigation. Findings may result in termination.Successful clearance of National Child Abuse Registry and Neglect Data System. AND maintain clearance at all times.Additional checks will be utilized to determine retention.Successful clearance of National and State Sex Offender Registry; AND maintain clearance at all times. Additional checks will be utilized to determine retention.Current and up-to-date immunizations including a current negative TB skin test, annual influenza vaccine, TDap in lieu of Tetanus vaccine are required, Hepatitis B Vaccination preferred and required within one month of hire date.Ability to pass a biennial health examination to ensure the ability to safely perform job duties.Ability to lift and maneuver small children on an ongoing basis and the necessary physical dexterity to work with small children 30-50 lbs. on average (bending, stooping, kneeling, crawling, lifting, etc.).Employee must be willing to travel to all required trainings pertinent to position annually.PREFERRED QUALIFICATIONS :
Positive interpersonal skills.Strong organizational skills.Current computer skills.Ability to type 60-100 words per minute with no more than 3 errors per 60-100 words.Knowledge of typical child development.Ability to answer and adequately utilize a multi-line telephone system.Ability to properly operate typical office equipment including but not limited to computer, fax machine, copy machine, and scanner.Demonstrate an understanding, ability, personality, emotional stability, and physical health suited to meet the cultural, emotional, mental, physical, and social needs of the children and families served by the PSELC.Be of good character.CERTIFICATIONS REQUIRED :
Initial Basic STARS 30-Hour Training required within two weeks of start date, and ability to complete 20 hours annually with 50% in program management and administration.Ability to obtain the following certificates and licenses during the first week of employment or prior to if possible :Blood Borne Pathogens
Food Handlers CertificationFirst Aid and CPR Certification Adult, Infant, and ChildAny other requirements necessary to meet Spokane Tribe of Indians licensing standards; if not met upon hire, within first three months of hire date.Employee will be required to maintain all certifications and keep them current.
MUST APPLY ON-LINE :
Indian Preference Applies Indian Preference grants preference to any enrolled member of a federally recognized tribe.FBI Background Positions involving regular contact with, or control over, Indian Children in accordance with the Federal Indian Child Protection and Family Violence Prevention Act, Public Law 101-630Confirmation receipt of on-line submission and interview status will be sent to the applicants e-mail address used when applying. Applicants are responsible to regularly monitor their e-mails.
Contact : Empero Corral HR Generalist, or Kammi Rosenbaum
509-458-6576 or 458-6527
E-mail : hrfrontdesk@spokanetribe.com
Applications must be received in the Human Resource Department no later than 4 : 30 p.m. on the closing date.
The Spokane Tribe reserves the right to hire according to its Indian Preference Policy
All Applicants are subject to a Pre-Employment Drug Test
All Positions with the Spokane tribe of Indians are subject to a 90-day orientation period