Front Desk Coordinator

Job Description

Job Description

We are looking for an organized and personable Front Desk Coordinator to join our team in Bakersfield, California. In this position, you will play a crucial role in ensuring smooth day-to-day operations by managing the front desk and providing administrative support. The ideal candidate will have strong communication skills and a keen attention to detail, contributing to a welcoming and efficient environment.

Responsibilities :

• Answer and direct incoming calls using a multi-line phone system, ensuring messages are accurately taken and relayed.
• Greet visitors and clients with professionalism, addressing inquiries and maintaining a welcoming reception area.
• Monitor visitor access, uphold security protocols, and manage entry procedures.
• Provide general administrative support, including preparing correspondence, sorting daily mail, and coordinating deliveries.
• Organize and schedule appointments, maintain calendars, and book meeting rooms as needed.
• Coordinate meetings and events, including catering arrangements and room setup.
• Manage office inventory, supplies, and equipment to ensure smooth operations.
• Assist with clerical tasks for the company president and office manager, such as organizing files and maintaining records.
• Update and maintain the department website with relevant information and documents.
• Distribute incoming faxes and ensure timely processing of transactions, including scanning and saving lease and sale documents.
• A minimum of 2 years of experience in a front desk or administrative role.
• Proficiency in handling receptionist duties, including managing multi-line phone systems.
• Strong customer service skills with the ability to handle inquiries and concerns professionally.
• Experience in coordinating schedules, meetings, and appointments.
• Familiarity with office equipment and inventory management.
• Ability to perform clerical tasks such as document preparation and record maintenance.
• Knowledge of concierge services and managing visitor access.
• Excellent organizational and time management skills.