Administrative Assistant II, Radiation Oncology

Administrative Assistant II

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Administrative Assistant II will support the Radiation Oncology Department at Beth Israel Deaconess Medical Center in Boston, MA. This role is located fully on-site in Boston, MA, working Monday through Friday, 8 : 30am-5 : 00pm. The Radiation Oncology department at Beth Israel Deaconess Medical Center (BIDMC) offers the latest therapies and treatments with state-of-the-art equipment and highly trained professionals for the treatment and management of cancer and other health conditions in a patient-centered environment.

Our multidisciplinary team consists of board certified physicians, registered nurses, advanced practice nurses, radiation therapists, dosimetrists, physicists, and an array of administrative support staff that are dedicated to providing care in a collaborative team approach. The Radiation Oncology team works closely with colleagues in the Departments of Surgery and Medical Oncology to ensure that all patients receive the very best care.

Job Description : Provides administrative support to physicians in their clinical practice, academic and research roles.

Essential Responsibilities :

• Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.
• Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.
• Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.
• Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.
• Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and / or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.

Required Qualifications :

Preferred Qualifications :

Competencies :

Physical Nature of the Job :

Pay Range : $21.00 - $28.26

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer / Veterans / Disabled