Billing Clerk

Legal Billing Specialist

The Legal Billing Specialist is responsible for managing the billing process for assigned Billing Attorneys and clients. This role ensures accurate and timely invoicing, compliance with client billing guidelines, and supports financial reporting and collections efforts.

Key Responsibilities :

Prepare and review invoices in customized formats per client and attorney specifications.

Perform override calculations and billing adjustments as required.

Identify and reconcile incoming payments.

Monitor aging of unbilled fees, costs, and accounts receivable; proactively address issues with Billing Attorneys.

Coordinate billing and collection efforts on behalf of the Accounting department.

Assist in the preparation and reporting of client budgets.

Utilize billing software (e.g., Elite) to maintain and generate billing data and reports.

Modify and generate reports based on attorney or client requests.

Communicate with clients regarding billing deadlines, rate inquiries, and statement concerns.

Compile and analyze monthly, quarterly, and annual billing and rate data.

Ensure accuracy of billing and payment information, including write-offs.

Master client billing guidelines and ensure all work complies with firm policies and procedures.

Provide basic financial data and analysis; prepare charts, graphs, and reports as needed.

Support special projects and ad hoc requests from attorneys and supervisors.

Requirements : Qualifications :

Prior experience in legal billing or accounting preferred.

Proficiency with billing software (Elite or similar systems).

Strong attention to detail and organizational skills.

Excellent communication and interpersonal skills.

Ability to manage multiple tasks and meet deadlines.

Familiarity with client billing guidelines and financial reporting.