Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Rolling Meadows, Illinois. In this long-term contract role, you will play a crucial part in ensuring smooth daily operations by handling administrative tasks and providing excellent support to staff and visitors. This position is ideal for someone who thrives in an organized environment and enjoys working with people.

Responsibilities :

• Manage incoming phone calls and direct them to the appropriate departments or individuals.
• Welcome and assist guests in a courteous and friendly manner.
• Utilize Microsoft Office applications to create, edit, and organize documents.
• Perform accurate data entry to maintain up-to-date records and information.
• Support day-to-day administrative functions to ensure smooth office operations.
• Schedule appointments and coordinate calendars for team members.
• Organize and maintain office supplies and equipment.
• Assist with receptionist duties, including answering inquiries and providing general information.
• Prepare reports and presentations as needed.
• Collaborate with team members to support various projects and initiatives.
• Proven experience in administrative or receptionist roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with data entry and record-keeping processes.
• A detail-oriented approach and ability to interact effectively with guests and staff.
• High school diploma or equivalent; additional education or certifications are a plus.