Travel Program Manager, Missions
Jewish Federation of Palm Beach CountyWest Palm Beach, FL, US30+ days ago
Job type
- Full-time
Job descriptionOversee and manage all mission itineraries, including those to Israel and other international destinations. Ensure seamless execution of missions by coordinating with travel vendors, such as airlines, tour operators, and destination management companies. Manage relationships with all travel vendors and service providers. Maintain strong, effective communication with donors, professionals, and other stakeholders. Provide direction and support to Lead staff throughout the mission planning and execution process. Ensure that all staff and volunteers are well-informed and prepared for missions. Prepare and manage necessary materials for missions, including pre-, post-, and during mission documentation. Serve as the primary contact for professional and volunteer leadership seeking to travel. Manage all financial and budgetary aspects of the Missions Department. Handle administrative functions and ensure adherence to financial policies and procedures. Creates unique overseas mission itineraries to Israel, and around the world to Jewish sites of significance, importance, and interest, each tailored with the group in mind : VIPs, major donors, leadership groups, young adults, etc. Develops and monitors progress of an annual work plan, based on discussions with all departments and Lead Staff. Provide guidance and support to Lead Staff in preparation of mission proposals from initial concept to final approval. Provides superior customer service to participants; provides concierge overseas travel services to major donors and VIPs. When necessary, acts as the liaison between the participant and the service provider. Develops and manages mission budgets; accountable for adherence to the approved budget. Manages calls from potential participants, answering general and specific informational questions regarding missions. Reviews applications and monitors special requests. Works in consultation with mission lead staff, lay leadership, and tour operators, ensures itinerary and participant experience for each mission is consistent with goals and objectives. Creates, implements, and monitors a follow-up plan with mission participants upon return from a mission, in coordination with Campaign, Leadership Development, and other Federation departments. With mission lead staff and overseas land agent, reviews and maintains the accuracy of all lists : participant, rooming, bus, land only, special requests, seating requests, dietary requests, celebrations, etc. Troubleshoots and oversees the general operation and flow of all missions. Develops strong working relationships with mission lead staff, from various Federation departments, and with varying mission- facilitation / implementation experience. Travels with delegations to provide on-site logistical support as necessary and appropriate. Take full responsibility for coordinating and overseeing all activities related to missions. This includes setting clear objectives, timelines, and responsibilities. Ensure that every detail is attended to and that nothing is overlooked. This involves thorough planning, constant monitoring, and effective problem-solving. Act as the central point of contact for all stakeholders, ensuring smooth communication and collaboration between teams. Keep everyone informed and aligned with the mission goals. This position requires scheduling flexibility, with occasional evening and weekend responsibilities as well as consideration of time differences for overseas calls. Schedules, organizes, and implements Take Action tours (local agency site visits) for pre-determined groups based on goals and objectives set by Financial Resource Division (FRD). Acts as the liaison between Community Strategy & Planning and FRD departments to assist with scheduling out-of-town agency speakers for small FRD gatherings, donor visits and committee meetings. Other duties as assigned. Bachelors degree is required Five (5) or more years’ experience as a Mission Director or related field like a travel agent or equivalent combination of relevant education, experience and skills required. Excellent interpersonal skills, verbal, and written communication skills. Exceptional customer service skills. High level of confidentiality and professional integrity. Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required. Strong experience and ability working with CRM databases. Strong written and verbal communication skills. Experience in developing and managing large budgets. Experience with foreign travel, including study abroad and independent or group travel in or outside of Israel. Experience with Jewish organizations / institutions, either as an employee, volunteer, or participant. Experience and demonstrated ability to coordinate and prioritize workflow processes including managing multiple tasks, setting schedules, meeting deadlines, organizing and planning. Ability to build trusted relationships; work effectively, respectfully, and collaboratively with lay leadership and colleagues across departments and at all levels of the organization. Ability to multi-task. Demonstrated organizational skills. Comfortable working in a fast-paced work environment and adapting to rapidly changing priorities and needs. Must be able to pass a Level 1 background check. Must be able to work a minimum of three (3) events annually. Follow all Federation policies and procedures. Be available to other employees during Federation’s normal business hours. Not work from a public place (e.g., coffee shop, library, etc.) and / or join a public, unsecure wi-fi network when working with sensitive or confidential information. Coordinate with IT department to maintain appropriate computer equipment and connectivity.
Job Description
Job Description
Description :
Organization Summary :
Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $60 million leading to a powerful impact in the community.
Position Summary :
The Missions Director is responsible for planning and implementing missions to Israel and other destinations worldwide. The Missions Director oversees the annual Missions Work Plan and works in conjunction with lead and senior professionals, lay leadership, as well as professionals from Jewish Federations of North America (JFNA), air agents, and tour companies to plan missions aligned with the Jewish Federation’s overall goals and objectives.
Key Responsibilities
Strategic Leadership :
- Develop and implement the overall strategy and direction for the Missions Department.
- Create and monitor an annual work plan to guide departmental activities.
Mission Management :
Vendor and Relationship Management :
Staff Guidance and Coordination :
Communication and Materials Preparation :
Financial and Administrative Oversight :
Essential Duties and Responsibilities :
Missions
Local Site Visits :
Overseas Speaker Visits :
Qualifications and Success Factors :
Work Environment :
Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must :
Pay Rate :
In addition to benefits, the annual salary for this role ranges between $65,000 and $75,000. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education / training, to determine compensation within the identified range.
The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract and nothing herein shall be deemed to create in any way whatsoever an employment contract.
Requirements :
Create a job alert for this search
Manager Mission • West Palm Beach, FL, US
Related jobs
TravelNurseSource is working with Host Healthcare to find a qualified NICU RN in Wellington, Florida, 33414!.Host Healthcare is an award-winning travel healthcare company with an immediate opening ...Show moreLast updated: 30+ days ago
AlliedTravelCareers is working with Medical Solutions to find a qualified Physical Therapist (PT) in Royal Palm Beach, Florida, 33411!.
A facility in Royal Palm Beach, FL is seeking its next amazing...Show moreLast updated: 4 days ago
Take the next step in your career with a director level opportunity to leverage your experience and skills in a mission driven health care organization? Do you have the humility and communication s...Show moreLast updated: 22 days ago
Junxion Med Staffing is seeking a travel CT Technologist for a travel job in Royal Palm Beach, Florida.Job Description & Requirements.
Junxion Med Staffing Job ID #1261905.Pay package is based o...Show moreLast updated: 30+ days ago
AMN Healthcare Allied is seeking a travel CT Technologist for a travel job in JUPITER, Florida.Job Description & Requirements.
Job Description & Requirements.Computed Tomography Technologist...Show moreLast updated: 1 day ago AlliedTravelCareers is working with Titan Medical Group to find a qualified CT Tech in Atlantis, Florida, 33462!.BCLS / BLS - American Heart Association / ARRT(CT).
Titan Medical is looking for traveler...Show moreLast updated: 30+ days ago AlliedTravelCareers is working with Titan Medical Group to find a qualified Ultrasound in Boca Raton, Florida, 33427!.ARDMS / BCLS / BLS - American Heart Association.
While the availability of medical t...Show moreLast updated: 3 hours ago AlliedTravelCareers is working with Aya Healthcare to find a qualified MRI Tech in Jupiter, Florida, 33458!.Aya Healthcare has an immediate opening for the following position : MRI Tech in Jupiter, ...Show moreLast updated: 30+ days ago AlliedTravelCareers is working with Titan Medical Group to find a qualified CT Tech in Boca Raton, Florida, 33427!.ARRT(CT) / BCLS / BLS - American Heart Association.
While the availability of medical t...Show moreLast updated: 3 hours ago AlliedTravelCareers is working with Infojini Healthcare to find a qualified CT Tech in Atlantis, Florida, 33462!.CT Tech travel Radiology / Imaging needed in Atlantis, Florida.Self Assessment (Skills...Show moreLast updated: 30+ days ago AlliedTravelCareers is working with Cross Country Allied to find a qualified Physical Therapist (PT) in Royal Palm Beach, Florida, 33411!.
As an outpatient physical therapist, you'll provide PT serv...Show moreLast updated: 30+ days ago 
CAN Community Health, a distinguished non-profit organization focused on improving the lives of individuals affected by HIV, is seeking a dedicated MA / Program Specialist.
In this role, you will be p...Show moreLast updated: 30+ days ago
We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the q...Show moreLast updated: 24 days ago AlliedTravelCareers is working with AMN Healthcare Allied to find a qualified Physical Therapist (PT) in ROYAL PALM BEACH, Florida, 33411!.
Job Description & Requirements.Physical Therapist - Ou...Show moreLast updated: 30+ days ago AlliedTravelCareers is working with Delta Healthcare Providers to find a qualified Physical Therapist (PT) in Royal Palm Beach, Florida, 33421!.
Compensation : $1,438 - $1,686 estimated weekly pay ....Show moreLast updated: 30+ days ago AlliedTravelCareers is working with Titan Medical Group to find a qualified CT Tech in Atlantis, Florida, 33462!.Titan Medical is looking for travelers to fill a Travel CVOR Tech position for a 13 ...Show moreLast updated: 30+ days ago AlliedTravelCareers is working with Titan Medical Group to find a qualified Interventional Radiology in Margate, Florida, 33093!.
Travel - Special Procedures / Angio / IR Tech.RCES / ARRT(R) / BCLS / BLS - Am...Show moreLast updated: 9 days ago AlliedTravelCareers is working with AMN Healthcare Allied to find a qualified Ultrasound in JUPITER, Florida, 33458!.Job Description & Requirements.
Sonographer - Diagnostic - (Sonography - Sono...Show moreLast updated: 9 days ago
- Promoted
Travel Nurse RN - NICU - $2,103 to $2,256 per week in Wellington, FL
TravelNurseSourceWellington, FL, USFull-time
- Promoted
Travel Physical Therapist (PT) - $1,933 per week in Royal Palm Beach, FL
AlliedTravelCareersRoyal Palm Beach, FL, USFull-time
Revenue Cycle Manager
Butterfly EffectsDeerfield Beach, FL, USAFull-time
Quick Apply
- Promoted
Travel CT Technologist
Junxion Med StaffingRoyal Palm Beach, FL, USPermanent
- Promoted
Travel CT Technologist
AMN Healthcare AlliedJupiter, FL, USFull-time
- Promoted
Travel CT Tech - $1,852 to $2,052 per week in Atlantis, FL
AlliedTravelCareersAtlantis, FL, USFull-time
- Promoted
- New!
Travel Ultrasound Tech - $2,360 to $2,560 per week in Boca Raton, FL
AlliedTravelCareersBoca Raton, FL, USFull-time
- Promoted
Travel MRI Tech - $2,080 to $2,309 per week in Jupiter, FL
AlliedTravelCareersJupiter, FL, USFull-time +1
- Promoted
- New!
Travel CT Tech - $2,375 to $2,575 per week in Boca Raton, FL
AlliedTravelCareersBoca Raton, FL, USFull-time
- Promoted
Travel CT Tech in Atlantis, FL
AlliedTravelCareersAtlantis, FL, USFull-time +1
- Promoted
Travel Physical Therapist (PT) - $1,825 per week in Royal Palm Beach, FL
AlliedTravelCareersRoyal Palm Beach, FL, USFull-time
- Promoted
MA / Program Specialist
CAN Community HealthLake Worth Beach, FL, United StatesFull-time
- Promoted
Remote Finance Director - AI Trainer
Data AnnotationWellington, FloridaRemote
Full-time +1
- Promoted
Travel Physical Therapist (PT) - $1,560 to $1,622 per week in Royal Palm Beach, FL
AlliedTravelCareersROYAL PALM BEACH, FL, USFull-time
- Promoted
Travel Physical Therapist (PT) in Royal Palm Beach, FL
AlliedTravelCareersRoyal Palm Beach, FL, USFull-time +1
- Promoted
Travel CT Tech - $2,001 to $2,201 per week in Atlantis, FL
AlliedTravelCareersAtlantis, FL, USFull-time
- Promoted
Travel Interventional Radiology (IR) - $2,243 to $2,443 per week in Margate, FL
AlliedTravelCareersMargate, FL, USFull-time
- Promoted
Travel Ultrasound Tech - $1,869 to $2,048 per week in Jupiter, FL
AlliedTravelCareersJUPITER, FL, USFull-time