Administrative Assistant (Pediatrics) (Part Time)

Administrative Assistant (Pediatrics) (Part Time)

Posting Number

req24330

Department

Pediatrics

Department Website Link

Location

University of Arizona Health Sciences

Address

1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The Department of Pediatrics is seeking a part time Administrative Assistant to join their Business Office Team. This position will assist with general administrative functions for the department and will also support the Development Team.

The position's primary duties and responsibilities will include communicating with various stakeholders, preparing documents and reports, organizing and maintaining records, coordinating calendars, scheduling meetings and assisting with events.

Duties & Responsibilities

• Receive and respond to routine and non-routine emails, as appropriate. For the Development Team, this may include general inquiries, thank you letters and outreach efforts.
• Implement record-keeping processes, structures, and databases. Ensure departmental files and databases are updated.
• Develop and maintain a research database to assist with outreach and connecting with philanthropic funding opportunities.
• Keep accurate records on gifts from initial acknowledgment. Track inventory of toys and other in-kind items from donors.
• Provide support with Campus / Department / Laboratory tours, events and resident's reunion, as needed.
• Provide administrative support through preparation of agendas and presentation materials.
• Support various on-going and one-time projects : archival, digitization and updates.
• Ensure up-to-date knowledge of Departmental and University policies and procedures.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time / Part Time

Part Time

Number of Hours Worked per Week

20

Job FTE

0.50

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

DOE

Compensation Type

hourly rate

Grade

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education / training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required :

Name-based criminal background check (non-security sensitive)

Number of Vacancies

Target Hire Date

Expected End Date

Contact Information for Candidates

Casandra Sanchez | casandrasanchez@arizona.edu

Open Date

10 / 29 / 2025

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.