Facilities Manager

Position : Facilities Manager

Reports to : Community Services Director

Department : Public Works

Emergency Classification : Essential

FLSA Classification : Exempt

Pay Grade : 112

Are you excited by the opportunity to make a meaningful impact in a community while enjoying the sea breeze? The Town of Fort Myers Beach is seeking a resourceful and proactive Facilities Manager to join our vibrant team! The ideal candidate for the Facilities Manager position will have a strong passion for working with people and a dedication to creating a welcoming and functional environment for both town staff and residents.

The Town of Fort Myers Beach is a community on a resilient journey. Working at the Town of Fort Myers Beach means contributing to a town's recovery, rebuilding its spirit, and creating a future that stands stronger than before.

If the thought of using your experience, background and skill set to join our dynamic team in this pivotal time excites you, please review the job description below and apply through the job ad.

Town of FMB Offers a Competitive Benefit Package!

Health & Wellness : Comprehensive health insurance plans for you and your family with low deductibles and low annual maximums! The Town of FMB pays 100% of employee only coverage and 50% of dependent coverage.

Employer paid life insurance, short- and long-term disability insurance, and gym membership reimbursement.

Work / Life Balance : The Town of FMB offers 26 Days of PTO annually, 14 Paid Holidays annually, paid parental leave, and flexible scheduling options.

Retirement Planning : 401(a) / 457(b) Pension Plan with an employer contribution in which you are immediately vested.

and more!

Position Summary

The Facilities Manager is responsible for the oversight, planning, and execution of construction, remodeling, and maintenance projects related to Town Hall and other municipal facilities.

This position will ensure that all building operations are carried out efficiently, safely, and in accordance with local, state, and federal regulations.

The Facilities Manager will be instrumental in assisting the Town with the construction and remodeling of Town Hall, as well as managing ongoing maintenance needs for all Town facilities.

Responsibilities and Reporting During an Emergency Situation : If assigned, employees in this classification will be required to report and carry out duties as directed for the duration of an emergency.

Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

EXAMPLES OF ESSENTIAL DUTIES

• Assist and lead in the planning, design, and construction of the Town Hall building and other municipal facilities.
• Oversee contractors, architects, and other professionals to ensure projects are completed on time, within budget, and to the required standards providing reports and updates to leadership as needed.
• Select contractors and vendors for facility-related work and ensure compliance with all regulatory codes.
• Develop and manage project schedules, budgets, and timelines.
• Oversee building maintenance operations to ensure facilities are operating at optimal efficiency.
• Inspect buildings and facilities to verify the completion of cleaning and maintenance activities.
• Plan and track preventative maintenance and inspection schedules to ensure standards are consistently met.
• Determine space and storage needs, monitor expenditures, and manage automated building systems.
• Develop and manage project schedules, budgets, and timelines.
• Manage assigned staff and contractors, establish workloads, prioritize work assignments, and verify completion.
• Evaluate employee performance, interpret and enforce policies and procedures, and resolve staff issues works with Department Director and HR to initiate progressive discipline when necessary.
• Coordinate with various Town departments to ensure that project goals align with the Town's operational needs.
• Develop policies and standards for inspection procedures, assignments, and safety precautions. Ensure staff and contractors follow safety standards (OSHA) and use PPE properly.
• Ensure compliance with laws, rules, and standards governing building maintenance operations.
• Prepare and manage the budget for assigned areas, review past expenditures, and forecast future staffing levels and capital purchases.
• Make recommendations for departmental budget plans, monitor expenditures, and ensure compliance with contract specifications.
• Prepare or oversee the preparation of maintenance reports, including status reports, cost reports, and Material Safety Data Sheets (MSDS).
• Assist in the completion of Town projects, ensuring adherence to plans, specifications, safety standards, and timelines.
• Maintain accurate logs and records of work performed, equipment usage and any incidents or irregularities.
• Assist Community Services Director with Town wide projects and objectives as assigned.
• Respond to emergency calls during and after normal working hours (including weekends) and ensure necessary repairs are performed promptly.
• Attends all assigned meetings and events (including weekend or after-hours events).
• Performs other duties as assigned.

NOTE : The examples of essential duties are not all-inclusive. The omission of an essential function of work does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

REQUIREMENTS :

Education, Certification, and Experience :

• Bachelor's Degree in Engineering, Building Construction, Facilities Management or related field;
• Minimum of 3 years of experience in building or facilities management.
• HVAC, plumbing, and / or electrician license highly preferred.
• Must possess and maintain a valid FL driver's license.

Knowledge, Skills, and Abilities :

• Strong knowledge of building systems, including HVAC, electrical, plumbing, and structural components.
• Strong knowledge of local, state, and federal laws surrounding building codes and safety regulations.
• Demonstrates proficiency in performance of the essential functions and learn, comprehend, and apply all Town or departmental policies, practices, and procedures necessary to function effectively in the position.
• Knowledge of proper and safe procedures (OSHA) and techniques associated with building and facilities maintenance and the application of such.
• Knowledge and application of safety standards and precautions pertaining to the use of tools and equipment.
• Knowledge of the techniques and procedures used in grounds, and facility repair and maintenance.
• Knowledge of signage regulations and applications.
• Ability to read, give and follow written, diagram, and oral instructions.
• Ability to coordinate, manage, and / or correlate data. Includes exercising judgment in determining time, place and / or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
• Ability to successfully serve as a first-line supervisor, including instructing, assigning and reviewing work, maintaining standards, coordinating activities, and evaluating employee job performance.
• Ability to accurately overhaul, restore, construct, and operate equipment and machinery, ensuring adherence to standards, and capable of adjusting and regulating multiple conditions during operation.
• Ability to utilize a wide variety of reference, descriptive, and / or advisory data and information.
• Ability to perform basic math operations, including addition, subtraction, multiplication, and division, as well as calculations with decimals, percentages, fractions, and the ability to compute discounts, interest, ratios, surface areas, volumes, weights, and measures.
• Ability to apply principles of influence, such as motivation and leadership, and use independent judgment to develop strategies and techniques for problem-solving.
• Ability to effectively communicate and work with the public and staff.
• Ability to lead a group of individuals to successfully complete objectives.
• Ability to problem-solve and resolve conflicts.
• Ability to work independently and / or with team members professionally and efficiently to maximize productivity.
• Ability to use judgment, decisiveness, and creativity in evaluating information based on subjective or sensory criteria rather than clear, measurable data.
• Ability to prepare records utilizing virtual platforms, including inventory records, timesheets, material lists, reporting of daily worked performed and equipment used and other related documents.
• Ability to read and understand equipment manuals and adhere to recommended safety procedures.
• Ability to operate a computer as necessary to complete essential functions, including the use of word processing, spreadsheet, desktop publishing, traffic count system, e-mail, or other computer programs.
• Ability to establish and maintain positive working relationships with Town staff, residents, contractors, and all others encountered in the course of work.
• Ability to read and interpret various materials, ranging from moderate to complex.

Physical Requirements :

The position involves heavy physical demands, such as exerting up to 100 lbs. of force occasionally, and / or up to 50 lbs.

of force frequently, and / or up to 20 lbs. of force constantly to move objects. Tasks involve frequent walking, standing, bending, stooping, some unassisted lifting, carrying, pushing, and / or pulling of moderately heavy objects up to 50 pounds and occasionally heavy objects up to 100 pounds with the assistance of other employees and / or equipment as appropriate.

Requires excellent eye / hand / foot coordination for operating standard and specialized electrical and gas-operated equipment.

Environmental Requirements :

Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, extreme temperatures and noise extremes, fumes, hazardous materials, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, water hazards, bright / dim light, toxic agents, disease, pathogenic substances, or animal / wildlife attacks.

Sensory Requirements :

Task requires sound perception and discrimination.

Task requires visual perception and discrimination.

Task requires oral communications ability.

The Town of Fort Myers Beach is an EOE and a DFW