Administrative Support

Administrative Specialist 1 Administrative Support

Oregon Department of Transportation Support Services Division Procurement Section Salem / Hybrid

The role :

We are looking for a skilled administrative specialist to join our Procurement team! In this position, you will apply a variety of technical, administrative, and customer service skills for success of the procurement and contracting program. Apply today!

Hybrid remote work options available! Work will be required to be performed at the Salem office building at a minimum of one day per week or more, depending on business needs. Initial training will require a minimum of 3-5 days in office.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life :

• Provide administrative support and coordination for the ODOT Procurement Office managers and employees in support of the overall procurement and contracting program.
• Monitor and communicate with staff, vendors and personal service contract holders to resolve invoicing concerns and discrepancies.
• Monitor multiple electronic mailboxes daily. Track and record emails and documents.
• Coordinate office processes, procedures and duties with other administrative staff to ensure adequate coverage and timely service.
• Provide customer assistance, accept and time stamp bids, deliver to procurement specialist and properly secure documents.
• Use invoicing systems to enter invoice payments and to confirm expenditure status.
• Manage contract workflow.
• Create and maintain various desk manuals.
• Record action items and decisions, follow up with appropriate employees for details, and keep employees accountable for action items.
• Travel may be required.
• Work may involve dealing with highly politically or sensitive personnel matters and requires maintaining confidentiality.
• Work in an office environment with hybrid work options available.

What's in it for you :

Minimum qualifications :

What we'd like to see :

How to apply :

Need help? For questions, call 503-586-6863 or email ODOTRecruitmentNH@odot.oregon.gov

Additional information :

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO / AA / ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.