Job Description
Job Description
DEADLINE FOR APPLICATIONS : Friday, November 21, 2025
PURPOSE OF POSITION :
The P-20 Program Coordinator supports the effective implementation and advancement of preschool through post-secondary education initiatives within the USM’s Academic & Student Affairs unit. This position facilitates collaboration among internal and external partners, contributes to program planning and evaluation, and ensures smooth operational and administrative support across multiple projects. The P-20 Program Coordinator plays a key role in maintaining communication, tracking progress, and supporting events and financial processes to promote educational equity and achievement across the P-20 continuum. This is a one-year contractual position with the potential for renewal. Occasional weekend work is required.
RESPONSIBILITIES :
ABC’s of Student Success Project Support :
- Maintains and updates individual and project-wide tasks and benchmarks by regularly reviewing progress across 11 institutional plans and identifying delays or gaps.
- Assists in preparation of agendas for regular meetings, including meetings of grant partners and advisory council.
- Drafts, reviews, and sends regular communications to grant partners.
- Assists in the preparation and writing of financial and annual performance reports.
- Collects, compiles, and organizes research and data pertinent to student success priorities. Analyzes, summarizes, and communicates this information to share with appropriate officials and leaders at USM institutions and external organizations.
- Assists in searching for, developing, and writing external grant proposals.
P-20 Unit Program Support :
Assists with the planning and implementation of new or revised programs, procedures, practices, and organization.Checks ABCs & MCCE email boxes daily and distributes communications in a timely manner.Coordinates agendas and takes official minutes for internal and external P-20 meetings.Develops and maintains membership lists.Organizes calendars and schedules events.Periodically updates social media accounts and websites.Accounting :
Receives and submits invoices for payment approval.Tracks invoice payments and monitors budget accounts.Assists with disbursing grant awards & subawards.Provides financial information and accounting data and prepares periodic reports.Assists in reconciling financial discrepancies by collecting and analyzing account information.Event Support :
Assists with the implementation of workshops and other activities designed for Maryland colleges & universities, Maryland K-12 districts, and collaborators.Arranges online or in-person event venues, sets up registration, arranges accommodations, communicates with facilitators and participants, and coordinates any resources needed.Provides on-site support throughout the duration of each workshop and meeting.Office Support :
Purchases office goods and supplies.Maintains records of goods & supplies ordered and received.Schedules deliveries and ensures timely fulfillment of orders.ANNUAL SALARY : $65,000-$75,000
Requirements
MINIMUM QUALIFICATIONS :
Required Education Level / Certifications :
Bachelor’s degree in education, public administration, social sciences, or a related field.
Required Experience :
2 years of experience in program coordination, project management, or administrative support.1 year of experience with budgeting and office bookkeeping.Required Knowledge / Skills / Abilities :
Understanding of budget management, budget tracking, and financial reconciliation.Understanding of administrative procedures, scheduling, and recordkeeping.Excellent communication and organization skills.Strong attention to detail and accuracy in handling invoices, budgets, and records.Skill in prioritizing tasks and managing multiple responsibilities efficiently.Proficiency in Microsoft Office programs, in particular, Word, Excel, and Teams / SharePoint; Google Drive; and similar applications.Ability to function as part of a team and to work with minimal supervision.PREFERRED QUALIFICATIONS :
Preferred Education Level / Certifications :
Master’s degree in education, public administration, social sciences, or a related field.
Preferred Experience :
Experience in grants management and / or federal or foundation reporting.Work experience in an educational or nonprofit setting.Preferred Knowledge / Skills / Abilities :
Skill in the use of Workday for monitoring invoices and purchasing statuses as well as running monthly reports.Skill in the use of Smartsheet and / or other project management software.Skill in the use of social media platforms, including X (Twitter), Bluesky, LinkedIn, and Instagram.Skill in web page maintenance applications (e.g., Squarespace, WordPress, etc.).Interest in working in and learning more about higher education and university systems.Benefits
Paid Leave : 22 days of annual leave, 15 days of sick & safe leave, 15 holidays, 3 personal leave days, 12 weeks paid parental leave.Health Benefits : Comprehensive medical, dental, and vision coverage.Retirement Plans : Supplemental options with major providers like Fidelity and TIAA.Life Insurance : Optional term life and AD&D benefits through MetLife.Tuition Benefits : Tuition remission for employees and their families.Training & Development : Free professional development conferences and unlimited LinkedIn Learning access.Credit Union Access : Membership eligibility for SECU, Maryland’s largest credit union.Employee Assistance Program (EAP) : Free counseling, legal, financial, and work-life support services.Click to learn more.
