Administrative Assistant Walworth

Administrative Assistant

This position is at our Mercyhealth Walworth campus in Lake Geneva, Wisconsin. This position works in our administrative office and has a high level of visibility throughout our building including possible support to various department leadership as needed for clerical support. This position does support the main entry and check in for the administration offices as well. Monday-Friday, 32 hours per week. Some flexibility is required to attend meetings that may be outside of normal business hours. Experience in a variety of software is preferred with advanced skills in Word and Excel. The ability to compose varied documents including formal letters is preferred. Please include a cover letter with your resume.

The Secretary or Administrative Assistant schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This position reports to multiple directors, and other partners.

Essential Duties and Responsibilities :

• Preparing correspondence, reports, spreadsheets, meetings, quarterly production, etc.
• Maintain calendars; assist in scheduling meetings, conferences, etc. In person and virtually through Teams or other means.
• Maintains meeting documentation.
• Manages Amion (scheduling) for physicians schedules.
• Take the necessary actions in the absence of the manager or director or other partners as necessary.
• Resolve routine inquiries.
• Physician payroll and timekeeping - float physician, and locums invoices.
• Physician scheduling - physician, and locums.
• Compilation and analysis of clinic data and reports.
• Preparation and orientation of new physicians and locums.
• Special events and forum preparations.
• Provide smooth transitions for Hospitalist & Intensivists leadership.
• Provide and assist with administrative functions as required.
• Complete special projects as necessary.
• Other duties as assigned.

Culture of Excellence Behavior Expectations :