Payroll Manager

Position Overview

QinetiQ US is seeking an experienced Payroll Manager to support our Finance team.

Responsibilities

Responsible for the preparation and processing of semi-monthly payroll for a quickly growing company; review and ensure accuracy of approved timesheets for both QinetiQ US employees and subcontractors; track and deduct all garnishments and other special payroll deductions.

Able to meet payroll and month end deadlines.

Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation / distribution of detailed reports, e.g., overtime, leave balances, head count, SCA HW, and retirement contribution reports)

Handle the administration of the electronic timekeeping system (Deltek and TimeAde). Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to / from payroll service

Establish / maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal / state / local regulations.

Update ADP with employee tax information, direct deposits, and other employee information.

Research, maintain, and understand all State, local and federal withholding taxes, rules and regulations.

GCS Employee Master File Setup Ensure the integrity of the Employee Master File by entering and reviewing the information contained within the module against the Employee Setup Sheets.

TimeAde subcontractor Master File setup Ensure that all subcontractor employees are set up within Timeade and match the GCS database.

Participate in the review of payroll with HR and management.

Preparation of payroll entry, reconciliation of the pay register to the accounting system.

Assist with audits, internal audits and various information requests from customers and other third parties.

Provide Accounting analysis and complex reconciliations.

Maintain employee and project Concur master file and upload into Concur on a frequent basis for employee travel and expenses.

Create Concur Payroll file and upload into ADP for payment.

Special Projects Work on special projects as workloads allow, including incurred cost submissions, rate calculation projects, and others as identified.

Other duties as may be assigned.

Required Qualifications

10-15 years in a payroll office performing all payroll functions; Three years additional payroll office experience in lieu of Associate's degree

Experience managing a team.

Highly skilled at Costpoint and ADP

Working knowledge of integrations

Excellent skills using MS Word, Excel, Access, and Internet Explorer

Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system

Ability to maintain confidentiality and exercise extreme discretion

Excellent problem solving / judgment skills, and high level of attention to detail and accuracy

Strong organizational skills, and the ability to work under pressure

Ability to handle and prioritize multiple tasks and meet all deadlines

Excellent communication skills both verbal and written.

Company EEO Statement

Accessibility / Accommodation :

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.