Project Specialist

Job Description

Scope of Responsibilities : Grace College, along with Grace Solutions, is seeking a highly organized, detail-oriented, and mission-driven Project Manager to provide critical support to the CMO and Marketing team. This role is the operational backbone of the office—ensuring that marketing initiatives are executed on time, on budget, and at the highest standard of excellence.

The Project Manager will oversee the flow of projects from start to finish, manage vendor and client relationships, track budgets, coordinate photography / videography and creative requests, and keep the team aligned with priorities. By taking ownership of logistics and systems, this role frees the Marketing team to focus on strategy, creativity, and growth.

Essential Responsibilities :

• Project Coordination : Manage multiple projects simultaneously from initiation to completion. Track timelines, assign tasks, and ensure deliverables meet deadlines.
• Administrative Support : Provide scheduling, communication, and organizational support for the CMO and Marketing team.
• Creative Logistics : Oversee photography and videography requests, coordinating details and scheduling shoots.
• Vendor Management : Request quotes, manage contracts, and communicate with vendors and clients to ensure timely and cost-effective project completion.
• Budget Tracking : Process receipts and invoices, enter budget items into management software, and ensure spending aligns with department goals.
• Signage & Materials : Oversee interior signage, name badges, and ordering of marketing supplies.
• Website Updates : Make minor edits to WordPress pages and landing pages; coordinate periodic content updates.
• Office Operations : Maintain office organization, manage calendars, and streamline systems for inter-office communication and project workflows.

What Success Looks Like :

Qualifications : Minimum :

Preferred :