Senior Admin Support - Project Information Specialist

Job Description

Job Description

Description :

For over 26 years, HeiTech Services has delivered for our customers by living our name : Honor, Excellence, Innovation —the “ Hei ” in HeiTech . We are a proud Service-Disabled Veteran-Owned company, privileged to serve the American people. Because of that, we are always seeking new opportunities—which is why our team is hiring for this contingent position of Senior Admin Support for an exciting new opportunity .

The Senior Admin Support- Project Information Specialist drives advanced coordination of project information to keep decision makers informed and teams aligned. Maintains reliable systems for documentation, status tracking, and analytics, converting raw inputs into clear reports and summaries. Standardizes procedures and templates, mentors staff on tools, and monitors data quality to reduce rework. Coordinates meeting logistics and supports technology setup so stakeholders can focus on content and outcomes. Operates with a continuous improvement mindset that targets bottlenecks and elevates service delivery.

Hiring is contingent upon award!

Requirements :

• At least 7 years of administrative management or relevant work experience.
• Experience creating and implementing organizational or administrative management policies and procedures.
• Experience evaluating program effectiveness and recommending improvements.
• Experience providing training and technical assistance to staff.
• Experience in information and records management.
• Experience with other administrative services like office management, building and facilities management, human resources, and / or budget / finance.
• Experience with travel management.
• Proficient in the use of a variety of IT programs, databases, and computerized systems.
• Excellent written and verbal communication skills.
• Commitment to innovative and quality customer service.
• Physical ability to move a large number of files and / or file boxes.
• Experience providing on-site technical support, troubleshooting AV issues during events (e.g., microphone / monitor connectivity; presentations or visual material access).
• Experience creating and editing audio-visual content such as presentations and videos.
• Experience setting up conference, board, or training rooms.
• Experience with other administrative services like office management, building and facilities management, human resources, and / or security.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Ability to identify and resolve complex problems.
• College degree required in business or information management and / or related (per solicitation).

HeiTech Services is an Equal Opportunity Employer . We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, veteran status, or any other protected status. If you need a reasonable accommodation during the application process, please contact HR@HeiTechServices.com.