Catering Office Admin - Moda Center

Position Title : Catering Office Admin

Pay Range : $24.00 to $26.00

A LITTLE ABOUT US

Levy is proud to be the Food, Beverage, and Retail partner for the Rose Quarter : Home of the NBA Portland Trail Blazers & WNBA Portland Fire!

Diversity of thought and inclusion for all is what drives our success we invite you to start your Levy journey with us today! We are looking for friendly & energetic individuals who are ready to create memorable moments as a Catering Office Administrative.

We at Levy are partnering with the Rose Quarter to create a shared vision of elevated and inclusive hospitality that proudly embodies Portlands unique food story. Join our team now!

A DAY IN THE LIFE

While no two events are quite the same, heres what you can expect as a Premium Catering Admin

Provide effective office support to the Catering department

Assist the Catering department with creating staff schedules, updating timesheets, and paying out gratuities in compliance with Oregon labor laws

Collaborate with Catering department on proper staffing levels for operation of all Catering events

Review event rider information

Generate and maintain current event orders

Create, adjust, and track event invoices

Maintain event contract sales

Assist with cataloguing suites event sales

Create signage and food tags for events

Perform general administrative tasks

Ensure compliance with Levy standards, policies, and procedures

Pivot between tasks in a dynamic environment (never a dull moment!)

Perform any other duties as assigned

THE PERFECT MATCH

We might be a great match if the below applies to you

Friendly & energetic individual ready to create memorable moments

Comfortable operating in a loud, high-volume atmosphere

Work both independently and with a team

Organized individual with the ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously without compromising quality

Accuracy in handling data entry and correspondence with high attention to detail

Strong written and verbal communication skills for interacting with staff, partnering departments, and management

Competency in Microsoft Office Suite

Familiarity with electronic equipment, such as Point-of-Sale systems

Ability to adapt and learn new technology / programs

Experience in fine dining or a high-volume environment preferred

1+ year of general administrative office experience required

Maintain excellent attendance

Enjoy free food (well feed you during every event shift)

Authentic Levy is the phrase that describes the power and uniqueness of Levys Vision, Mission, and Family Values in action. Our Family Values are Inclusive, Passionate, Nice, and Innovative and we want to make sure we are clear on a few basics that we expect

Treat all guests and team members fairly without regard to race, gender identity, national origin, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law

Excellent communication to interact with team members and guests

Guest satisfaction-oriented (remember, youre a part of their experience!)

Be nice we know the best work is done by the nicest people

WHATS IN IT FOR YOU

• Free Meal Every Event Shift (yes, its actually free!)
• 50% Off Monthly TriMet Passes
• Referral Bonus $$
• Merch & Ticket Discounts (ooh, swag)
• Paid Sick Leave
• Fun Environment (live background music? Heck yeah)
• Opportunities for Growth

Applicant must be 18+ years due to alcohol and other service requirements. All offers of employment with Levy at the Rose Quarter are contingent upon clear results of a background check.

Levy is an equal opportunity employer. At Levy, we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.