Invoicing Audit Specialist

MISSION :

Achieving excellence through the dedication, innovation, and growth of our employee-owners, creating lasting value with our business partners.

OUR CORE VALUES :

Ownership : As employee-owners, we lead with discipline, act with conviction, and deliver more than is expected.

Transparency : We cultivate an environment of collaboration, accountability, and trust.

Safety :

The principle that shapes our culture, values, and resolve.

JOB SUMMARY :

The Invoicing Audit Specialist is responsible for ensuring the accuracy and integrity of all invoicing and purchase order processes within the Purchasing Division. This role requires meticulous attention to detail and strong organizational skills to efficiently manage and process invoices. They will work closely with internal and external business partners to maintain accurate financial records and ensure timely purchase order / invoice processing.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES :

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Responsibilities of this position include, but are not limited to, the following :

• Maintain a high level of accuracy in all aspects of invoicing, purchase order pricing, and receiving processes.
• Validate invoices by confirming the job name, job number, and purchase order (PO) number.
• Accurately input invoice data into ERP application.
• Simultaneously validate pricing and materials against the corresponding PO.
• Enter all pertinent information, such as pricing, freight charges, and any unique conditions, into ERP application.
• Process invoices into batch files, ensuring they are balanced.
• Send the balanced batch files to the Accounts Payable team for payment.
• Research and address past due invoices, problematic or non-compliant invoices / statements, surtax issues, and credits.
• Create and maintain transaction histories within the ERP application for reference.
• Track and report on problematic invoices to ensure they are addressed promptly.
• Monitor past due invoices, ensuring that no invoices are older than 31 days.
• Organize and manage electronic files of packing slips by vendor and month.
• Ensure that all files are up-to-date and easily accessible for auditing purposes.

OTHER DUTIES AS ASSIGNED :

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

SUPERVISORY RESPONSIBILITIES :

None

REQUIRED EDUCATION AND EXPERIENCE :

PREFERRED EDUCATION AND EXPERIENCE :

PERSONAL ATTRIBUTES | SKILLS :

WORK ENVIRONMENT :

The work is performed indoors in a climate-controlled setting with minimal exposure to loud noise, temperature variations, or other environmental factors.

PHYSICAL DEMANDS :

SCHEDULE AND REQUIRED TRAVEL :

EOE / APP / Drug-Free Workplace