Office Manager

Job Description

Job Description

Salary : $50,000

Office Manager

Full Time

At-Will Employment

As Soon As Possible

About Us

Mississippi Votes (MSV) is a 501(c)(3) nonprofit civic engagement organization led by young people and grounded in intergenerational synergy. Through voter education, grassroots organizing, policy advocacy, and leadership development, we work to build a transformative culture of civic engagement across Mississippi.

Mississippi Votes Action Fund (MSVAF) is our 501(c)(4) sibling organization. MSVAF deepens our impact through issue advocacy, voter mobilization, and campaign strategies that expand democratic access and protect voting rights.

Together, MSV and MSVAF empower young Mississippians, protect the integrity of elections, and build long-term civic infrastructure for inclusive democracy in Mississippi.

Overview :

Mississippi Votes is seeking a dedicated and highly organized Office Manager to lead the day-to-day administrative operations of our offices. Reporting to the Deputy Director of Operations & Finance and collaborating closely with the Operations Assistant & Executive Assistant to the Executive Director, the Office Manager drives efficient scheduling and office systems, manages supplies and vendors, oversees facility maintenance, and champions a productive, welcoming environment for staff and partners.

Key Responsibilities :

• Office Administration :

Manage office schedules and calendars including : coordinating events, meetings, and deadlines across departments and with external partners.

Ensure the office environment remains clean, safe, and organized.

Serve as point of contact for IT vendors; oversee equipment inventory, software licenses, and password management systems (e.g.,Fuse.cloud LastPass).

Coordinate office-related travel arrangements, meetings, and retreats for staff.

Provide logistical support for statewide staff retreats, board meetings, and large convenings (e.g. scheduling, catering, room set up)

Maintain onboarding checklists, create staff welcome packets, and coordinate workspace set-up.

Qualifications :

Preferred Skills :

Need to Have

Position Details :

Reports To :

Deputy Director of Operations & Finance

How to Apply :

Apply on our Careers page at https : / / msvotes.bamboohr.com / careers

Mississippi Votes is an equal opportunity / affirmative action employer. All qualified persons are encouraged to apply regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, marital or domestic partner status, or religious affiliation.

Young people, People of Color, Women, and LGBTQ+ folx are strongly encouraged to apply.