Bookkeeping Assistant / Account Manager at Proby's Tax & Accounting

Job Description

Job Description

Bookkeeping Assistant / Account Manager

Job Description

The main responsibilities of the Bookkeeping Assistant / Account Manager are to complete data entry for accounting documents in-house as well as to make sure PTA has acquired all necessary material from clients and to keep all client accounts current.

This consist of such tasks as :

• Initial data entry on accounting documents acquired.
• Compiling missing information list for accounts with missing documents
• Tracking clients account status using our accounting tracker system.
• Sending out weekly missing info notices to accounting clients via email.
• Corresponding and following up with clients on a weekly and need to basis via phone, emails, etc to acquire all necessary accounting materials from clients.
• Digitally and physically filing accounting files in their proper places.
• Preparing and delivering acquired accounting material to accounting personnel weekly for data entry.
• Tracking when and what files are with accounting personnel and have been entered along with when they have been delivered back to us via our Accounting Tracker SnapShot google doc.
• Reacquiring accounting materials from accounting personnel along with financial reports.
• Assist the accounting department wit data entry in accounting software.
• Preparing and packaging accounting documents to be returned to accounting clients at the end of each quarter.
• Along with other general office task to maintain the workflow of the company, ie answering phones, scheduling appointments, replying to emails, greeting clients when necessary, etc.

Job Requirements :

Hours :

16 - 32 Hours Weekly General Office Hours : Mon - Thur 10am - 6pm