Director, Financial Services

Compensation

$68,906.00 Annual

Job Description Summary

The application deadline for this position is 11 : 59pm EST on December 18, 2025.

The Office for Finance is committed to fulfilling Santa Fe College’s (SF) mission by providing the highest quality fiscal services through excellence in customer service, integrity, accountability, and stewardship, working together to implement creative solutions and best practices in sustainability.

Under the guidance of the Vice President for Finance and Business Affairs and Chief Financial Officer (CFO), the Director of Financial Services provides leadership across a broad range of finance functions, including budget development, analysis, and monitoring; grant budgeting, tracking, and compliance; Financial Aid accounting; and management of the Workday Foundation Data Model (FDM). The Director ensures the accuracy of financial coding and reporting, identifies and resolves business process and configuration issues that affect financial operations, and learns about new functionality in Workday that will enhance efficiency of services. Serving as the primary point of contact for FDM, the Director is responsible for maintaining system integrity, coordinating enhancements, ensuring accurate data management, and supporting cross‑departmental integrations.

Job Description

Responsibilities and Duties Include :

Leads an assigned team in Finance and Business Affairs, which includes establishing goals and objectives identified through assessing needs, problem solving, planning workflow, setting deadlines, and establishing standards of work; provides guidance and direction to team members.

Oversees the development and implementation of policies, procedures, and best practices related to grant budgeting, tracking, reporting, and compliance for post‑award grant activities and restricted funds accounting.

Serves as the escalation point for complex compliance and reporting issues, providing direction, ensuring timely resolution, and communicating outcomes to senior leadership.

Manages and maintains the FDM, including cost centers, programs, funds, worktags, and other financial elements, ensuring accurate configuration, data integrity, and compliance in collaboration with peers and cross‑functional departments.

Collaborates with Human Resources, Payroll, and other functional units to ensure the FDM supports financial, operational, and human capital management data for reporting and analytics.

Leads process improvements and system enhancements to optimize FDM functionality and related business processes.

Develops, maintains, and distributes financial and analytical reports to support budgeting, post‑award grant management, and institutional decision‑making, including required state and federal reporting such as the Financial Aid Fee report, FISAP, and High School Dual Enrollment reimbursement report.

Prepares specialized and ad‑hoc budgetary and financial analyses by request, evaluating revenues, expenditures, activity costs, and other financial information.

Prepares training materials and other documentation on the configuration and use of worktags and other FDM elements, helping users and finance staff understand correct usage, impact on reporting, and minimize mis‑tagging of transactions.

Develops and monitors the college’s budget in collaboration with the CFO through gathering, analyzing, and reconciling data, ensuring it meets both internal and external requirements.

Monitors, researches, and analyzes organizational spending, budget variances, and fund availability, reviewing budget requests for completeness, accuracy, and compliance.

Oversees grant and restricted fund performance, monitoring expenditures, tracking reporting metrics, and ensuring financial integrity, compliance, and alignment with programmatic objectives.

Assists with data conversions from legacy systems and participates in the implementation of system enhancements.

Reconciles Pell Grants, Direct Loans, Federal Work Study (FSW) overflow accounting, and SEOG monthly, ensuring consistency across institutional and federal systems.

Partners with Financial Aid to identify FWS students eligible for FWEP, processing payroll accounting adjustments to ensure full utilization of allocated funds each semester.

Performs monthly reconciliation of Bright Futures scholarships, tracking and monitoring disbursements and adjustments in coordination with Financial Aid.

Maintains and monitors Financial Aid budgets to ensure financial control, adherence to allocations, and prevention of over‑disbursements.

Complies with all published College Rules, procedures, guidelines, and laws / regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.

Provides service excellence through courteous, informed, accessible, and professional engagement.

Performs other duties as assigned.

Reports to : Vice President, Finance and Business Affairs and CFO

Qualifications

Required : A bachelor’s degree in business, accounting, finance, financial management, or a related field with four (4) years of professional experience in accounting, finance, financial management, or related areas. A combination of related education and experience equal to eight (8) years may be considered. Prior supervisory experience is required.

Additional Requirements : A criminal background check will be conducted.

Preferred : A master’s degree in business, accounting, finance, financial management, or a related field with experience working in a higher education setting, as well as with Workday. CPA licensure.

General Knowledge, Skills, and Abilities

Ability to work successfully in a multi‑cultural environment.

Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

Analytical Aptitude & Problem Solving – able to analyze information, problems, situations, practices and / or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.

Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

Critical Thinking & Judgement – able to make well‑reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.

Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job‑related actions.

Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands‑on leader. Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.

Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

Team Orientation & Interpersonal – highly motivated team‑player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

Results Orientation – proven ability to set and exceed established targets.

Systems & Software – proficient level of knowledge of Microsoft Office and / or relevant position software programs.

Detail Oriented – Proven accuracy and attention to detail.

Multi‑task – Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on : their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu / eaeo

Inquiries regarding non‑discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to : equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and / or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

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