Administrative Specialist / Office Manager

Administrative Specialist / Office Manager

The Administrative Specialist / Office Manager plays a pivotal role in the Office of the President, providing administrative support, coordinating key initiatives, and assisting with operational tasks related to the administration of university programs and events. This position serves as a confidential liaison by providing direct administrative support and executive-level assistance to the Chief of Staff and the high-profile functions overseen by the Chief of Staff. This is a full-time, twelve (12) month, Management Confidential position requiring an on-campus presence and is not eligible for a remote or hybrid work schedule.

Essential functions and responsibilities include but are not limited to :

Administrative and Operational Support :

• The Administrative Specialist / Office Manager has specific responsibilities related to the Office of the President and reports directly to the Executive Vice President and Chief of Staff.
• Serves as the initial point of contact, virtually and in person, for the Office of the President offering a welcoming and professional presence to all visitors and stakeholders.
• Oversee day-to-day office operations and logistics, purchasing, budget reconciliation including the coordination of shared spaces and resources.
• Prioritize and delegate tasks as needed, especially during large projects or events, leveraging support from other areas within the University as appropriate.
• Coordinate communication between the Office of the President, cabinet members, and other departments, ensuring alignment with institutional goals (Presidential Committees).
• Strategically manage the Chief of Staff's calendar, prioritize their time and schedule meetings and other upcoming assignments. Provide high-level administrative assistance such as coordinating meetings, drafting communications, developing agendas, synthesizing information and data to prepare reports and presentations.

Strategic Coordination and Communication :

Confidentiality and Discretion :

Minimum Qualifications :

Preferred Qualifications :