Accounting Coordinator, School of Law

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Accounting Coordinator is an integral member of the Law School Budget & Finance Team providing support to ensure accurate financial reporting and quality customer service. The coordinator works with minimal supervision to provide accounting, administrative and technical support. This position works collaboratively with leadership, department managers, and business partners. The Accounting Coordinator processes financial transactions, performs account reconciliations, provides financial reports, completes year-end closing processes, and supports the Law School annual budget process.

Job Description

Essential Functions:

• Oversee regular financial processes in Workday such as invoice processing, credit card charges, cash/ACH and check deposits, proper utilization of restricted funds, journal entries, and accounting adjustments.

• Ensure compliance with accounting and auditing requirements and adherence to established budgetary requirements.

• Provides both regular and ad hoc requested financial reports to include assistance with monthly manager budget reports; performs monthly reconciliations, monitors financial actuals to budget, performs research and analysis for special projects and new programs or initiatives.

• Serves as Grants Monitor ensuring all grant funds are properly accounted for, ensures compliance with any reporting and end-date requirements, reconciles grant funds on a regular basis, and provides grant managers with regular financial reports.

• Assists with preparation of departmental budgets, including operating and restricted funds, in conjunction with the directors and Law School management staff.

• Assists departments with the development and evaluation of requests for quotations (RFQ’s) for operational and project-related goods and services; initiates projects for the Law School and verifies quotes and actual charges align.

• Maintains financials for Law Faculty Development Funds and coordinates with Associate Dean of Research to ensure compliance with annual funding allocations.

• Serves as Law School Asset Monitor working with central administration and Law School staff to identify and properly inventory fixed assets and record and document any asset disposals in compliance with auditing guidelines.

• Serves as liaison to other divisions of the University for the Law School and its multiple departments on finance related matters.

Other Functions:

• Works independently on special projects.

• Meets with Law School departments and staff and other divisions of the University as needed.

• Law School Student Payroll Assistance.

• Provides training and materials to assist Law School employees with Workday financial processes.

• Assists Law School during large events such as orientation, exams, and graduation.

• Other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

• Associate degree in Accounting or Finance, plus three to five years related accounting/business experience, or an equivalent combination of experience and education.

• Proficient in use of Microsoft Office and Excel.

• Strong quantitative and analytical skills; ability to perform financial analysis and prepare financial reports as needed; ability to analyze and interpret policy and procedures to provide guidance and address any questions.

• Ability to demonstrate effective communication skills both verbally and in writing.

• Ability to handle sensitive information in a confidential manner.

• Excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Ability to solve problems and adapt to changes quickly and positively.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree in accounting, finance, or business administration.

• Experience in higher education accounting.

• Experience with Workday Finance and Budget.

• Knowledge of accounting principles and practices.

Accountabilities:

• Works under minimal supervision.

• Responsible for own work.

Physical Requirements:

• None.

Environmental Conditions:

• Office environment.

Additional Job Description

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Time Type Requirement

Full timeNote to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.