Executive Assistant to Aerojet Rocketdyne Supply Chain VP

Executive Assistant To Aerojet Rocketdyne Supply Chain VP

This position will report directly to the Aerojet Rocketdyne (AR) segment Supply Chain VP and also provide administrative support to the AR segment Quality Sr. Director. This role will collaborate with the Missile Solutions (MS) sector and AR segment executive assistants to support site events at the Huntsville Headquarters site and provide coverage during PTO and vacancies of other assistants. Responsibilities include management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services and support of communications to executives and customers. This role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data. This position may also be involved in meetings in which management-only discussions occur so discretion is required. Will also be responsible for maintaining an inventory of supplies with ordering authority that may eventually include delegated buyer authority.

Essential Functions :

• Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
• 30% - Scheduling, calendar maintenance and direct report coordination for the Supply Chain VP and Quality Sr Director.
• 30% - Support of HQ site events and functional meetings, to include catering, coordination, room assignments and stakeholder communications. Supports the Strategic Systems Huntsville-based group with customer events.
• 20% - Travel Booking & Expense Reporting for leaders, with responsibility to monitor for travel issues and changes.
• 15% - Functional team support, business rhythm and performance data collection and dissemination.
• 5% - Other duties as assigned.

Up to 10% business travel to other sites may be required, as needed.

Ability to obtain U.S. Security Clearance.

Qualifications :

Preferred Additional Skills :