Fleet Specialist

Fleet Specialist

Probst Electric Inc. is one of North America's premier utility construction companies. Probst Electric specializes in high-voltage transmission line construction, design-build, and maintenance services for public and private sector utilities. Our construction specialties include transmission, distribution, drilling, underground, and renewables. Probst Electric offers competitive wages and a comprehensive benefits package, including medical, dental, vision, and 401k. We are an Equal Opportunity Employer and participate in E-Verify.

Position Summary : Come join our Rupert Idaho Team! The Fleet Specialist is responsible for supporting the management, tracking, and coordination of Probst Electric's vehicle fleet and rented equipment. This role ensures that all company vehicles and rental assets are efficiently maintained, compliant, and available to support project and field operations. The position serves as a key link between field crews, fleet management, vendors, and the accounting department.

What You'll Do

Key Responsibilities :

• Fleet Management (Clerk) : Maintain accurate and up-to-date records of company vehicles, trailers, and equipment. Track registration renewals, inspections, licensing, titles, insurance, and compliance documentation. Schedule and coordinate preventative maintenance, repairs, and inspections with internal shop or external vendors. Monitor fuel usage, mileage, telematics data, and service intervals. Assist with onboarding and offboarding of vehicles (e.g., assignment tracking, key control, decals, upfitting). Maintain spreadsheets and / or fleet management software to ensure accuracy and visibility of fleet status. Support fleet budget tracking, invoice coding, and cost reporting.
• Rental Coordination : Coordinate equipment rentals to support project needs, ensuring timely delivery and pickup. Source rental equipment from approved vendors based on cost, availability, and proximity to job sites. Process rental requests, purchase orders, and rental agreements. Track rental durations, usage, and off-rent notifications to prevent unnecessary charges. Review and reconcile rental invoices, working with vendors and accounting to resolve discrepancies. Maintain an updated database of active rentals and vendor contacts.
• Administrative & Communication : Act as a point of contact for fleet and rental inquiries from field personnel and project managers. Collaborate with project management, field operations, safety, and accounting teams. Prepare regular reports on fleet utilization, rental costs, and compliance status. Support audits, insurance renewals, and internal reporting as needed.

What You'll Bring

Qualifications : 24 years of experience in fleet management, equipment coordination, or related administrative roles (construction industry experience preferred). Strong organizational and data management skills. Proficiency in Microsoft Office (Excel, Outlook, Teams) and / or fleet management software. Excellent communication and customer service skills. Ability to manage multiple priorities in a fast-paced environment. Valid driver's license required.

Equal Opportunity Employer : All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and / or gender identity), age, disability, genetic information, veteran status, and / or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.