Administrative Assistant

Administrative Assistant

This position will be Mon-Fri 8am - 4 : 30pm.

Hourly Rate : $20

Excel knowledge a must

• . Job Duties :
• Answers telephone calls in a timely fashion and directs calls to appropriate personnel or overhead pages when necessary.
• Orders supplies.
• Takes messages for staff when necessary and places in mailbox or voicemail.
• Directs and provides assistance to visitors as needed and ensures all visitors sign / screen -in.
• Monitors entrance doors, including remote Rehab door, to ensure facility security.
• Monitors safety measures in lobby to ensure residents do not exit from front lobby unless authorized.
• Composes, types and sends condolence letters to families.
• Prepares staff anniversary letters for HR.
• Prints / types daily packets, chronicles and dailies for Activities Dept.
• Prints orientation packets for HR.
• Sorts / distributes incoming faxes.
• Schedules quarterly care conference meetings for skilled residents and rehab patients.
• Notifies state Ombudsman of hospitalizations.
• Creates / Maintains the morning meeting excel spreadsheet.
• Updates daily census.
• Maintains resident sign in / out book, uploads sheets.
• Maintains the pet registration book
• Places Amazon orders for staff.
• Organizes & distributes mail daily for staff and residents.
• Creates staffing schedules for reception desk to ensure coverage.
• Calls alarm codes from fire panel
• Completes monthly beneficiary notices
• Maintains the front desk area and keeps it organized
• Complies with Lions Gate's Corporate Compliance Program.
• Responds to emergency situations using established protocol.
• Assumes all other responsibilities as designated by supervisor.

Job Requirements

Professional Requirements

Benefits : Health Insurance, Vacation and PTO available after completion of required hours worked.