A.S. Office Assistant

A.S. Office Assistant

Under the direction of the Government Affairs Office Supervisor, the Office Assistant (OA) assists in the overall successful daily operations of Government Affairs and Business Services by performing multiple levels of administrative tasks. The OA provides excellent customer service by answering questions regarding the Associated Students organization, A.S. Government programs and events, A.S. accounting and student organization accounting processes, and the general SDSU campus.

Primary Functions

• Provides excellent customer service via phone and in person regarding Associated Students, general questions about San Diego State University.
• Greets guests and refers to the appropriate department.
• Informs guests about current A.S. Government programs / processes.
• Informs guests about A.S. student organization banking and specific A.S. accounting processes, such as, but not limited to, check request forms, requests for accounting information, tax ID request forms, purchase orders, and student organization bank account applications.
• Assists and communicates with the A.S. student government leaders.
• Distributes and processes A.S. departmental mail on a daily basis.
• Distributes A.S. payroll checks for A.S. employees.
• Receives student organization deposits.
• Prepares and processes the daily A.S. check deposit.
• Assists with routine administrative tasks including : organization of the front desk area; spreadsheets; operating copier / fax / computer equipment, deliveries, and other tasks as assigned.
• Provides administrative support for the Office Supervisor, Government Affairs, and for the A.S. Accounting / Finance departments, as assigned.

Customer Service and Collaboration

Safety

Job Requirements

Education

Trainings

Experience

Performance Expectations

Knowledge, Skills & Abilities

Schedule & Working Conditions

This is a part-time position, 15-20 hours / week with expected hours to be during business hours, Monday through Friday, 8 : 00 a.m.- 4 : 30 p.m. with additional hours available during semester breaks.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the individual to spend hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including lifting banker boxes and files. This person will also be making deliveries via foot around campus.

Relationships

Inside the Organization

Employment Category : Part-Time, Range 1 - $17.25 per hour

If hired, the OA cannot be a voting member of an A.S. board, committee, or commission or a voting member on the A.S. Board of Directors and / or the three A.S. Councils.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position. SU 2080