Administrative Assistant - Kings Bay

Job Description

Job Description

Description :

Nemean Solutions, headquartered in Sierra Vista, AZ, is a certified SBA 8(a) Native Hawaiian Organization (NHO) and veteran-operated company providing advanced Military Intelligence, Enterprise and Cloud IT services, Cybersecurity, Special Operations Forces (SOF) Exercise and Training, and niche Program Support and Professional Services to Federal and State Agencies supporting the US Government Defense, Intelligence and Aerospace sectors.

Job Summary :

The Administrative Assistant will provide administrative support and Command Pay and Personnel Administration (CPPA) services for approximately 550 Navy personnel; as well, this position will perform notary and mail services for the Marine Command Security Force Battalion (MCSFBN) administrative office for approximately 1,000 military personnel.

Essential Duties & Responsibilities :

• Maintain a vast array of administrative forms, files, and instructions.
• Maintain military records in accordance with (IAW) DOD / DON Records Management policies.
• Update, verify, and maintain administrative reports and data.
• Forward official Naval message traffic dealing with incoming and outgoing orders for service members.
• Compile and report on various information.
• Draft appointment letters for review.
• Process and track command awards for Navy personnel through the IAPS.
• Conduct check-in activities for new MCSFBN personnel. This consists of checking-in all new Navy military personnel into the Command, adding members to MCSFBN roles and databases; creating member records; preparing and submitting Travel Claims to Transaction Support Center (TSC), Pensacola; and obtaining and maintaining member evacuation information.
• Support the transfer of MCSFBN Navy personnel with scheduling transfer date, completing mandatory overseas screenings, and Dependent Entry Approvals.
• Schedule appointments for passports and Visas for members and dependents.
• Complete special programs screenings.
• Prepare and process incoming / internal / outgoing transfers.
• Route transfer packages through MCSFBN leadership for approval.
• Submit all paperwork to TSC Pensacola transfer section via SALESFORCE.
• Prepare and process military separations.
• Process, track, and enter into Naval Standard Integrated Systems (NSIPS) all command Awards for Navy Personnel through Individual Awards Program System (IAPS), emailing to Strategic Systems Program for processing.
• Provide administrative support for personnel evaluations and fitness reports, including overseeing and maintaining the Command Evaluation program and records.
• Prepare and process Disciplinary Review Board documentation.
• Review and update Bureau of Naval Personnel (BUPERS) Online (BOL) overseas screenings.
• Process inbound / outbound service members (updating service member status in electronic databases, processing members through Transaction Service Center, Pensacola).
• Prepare and process verification and authorization letters for the accelerated advancement program.
• Review individual qualifications for Good Conduct Medals utilizing NSIPS program and prepare certificates.
• Coordinate and liaison with TSC and service members to correct personnel / pay issues utilizing SALESFORCE to transfer correspondence and process documents to TSC.
• Prepare requisitions for the administrative department.
• Receive and screen and route all general message traffic in regard to incoming and outgoing service members.
• Provide data entry / maintenance of service member records.
• Prepare various forms and forward to the requestor for review and action and draft official correspondence as requested.
• Maintain historical personnel files and utilize the NSIPS E-Leave program to process service member leave requests, input emergency leave requests, add and modify service member’s reviewers and approvers.
• Assign and add divisional and department codes to Navy service members for accountability purposes; these duties include reviewing and recommending leave corrections as required, updating E-Leave as personnel transfers occur and verifying leave requests for completeness and accuracy.
• Perform notary support tasks including providing notary services to MCSFBN personnel as required and maintaining a notary stamp and logbook per State of Georgia notary regulations.
• Coordinate with TSC via SALESFORCE to process administrative separations, all pay-related material to include Housing Allowances, Meal Allowances, and regular base pay.
• Communicate with TSC via Salesforce to solve all personnel issues to include Gains and Transfers, ESO duties, member record updates, processing reenlistments and extensions, and verify members Record of Emergency Data / Dependency Application (RED / DA and Service Group Life Insurance (SGLI) is up to date and track yearly updates that are due.
• Assist in mail services support as needed, performing daily mail pick up / delivery to base post office and MCSFBN and Strategic Weapons Facility, Atlantic (SWFLANT) Facilities processing incoming / outgoing official mail. Support includes sorting / date stamping / addressing / packing, processing incoming service member mail and ensuring accountable mail is processed, logged, and stored.

Requirements :

Minimum Requirements / Education :

Security Clearance :

What Nemean Solutions, LLC offers :

Medical, Dental, and Vision insurance plans, Paid Time Off, sick leave, 401k Retirement Savings plan with company match, and more.

Nemean Solutions is proud to be a Veteran friendly employer and provides Equal Employment Opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws. Equal Opportunity for VEVRAA Protected Veterans. Nemean Solutions, LLC will not discriminate against employees and job applicants who inquire about, discuss or disclose compensation information.