Administrative Assistant to VP

Administrative Assistant to VP page is loaded## Administrative Assistant to VPlocations : USA - Minnesota - Minneapolis - 5900 Golden Hills Drivetime type : Full timeposted on : Posted Yesterdayjob requisition id : REQ48322

• Nordson Test & Inspection
• , a global leader in X-Ray & Test Systems and Optical Sensors and Metrology, is seeking an experienced and highly motivated individual to join our team. We are committed to creating a diverse and inclusive workplace, and we are looking for candidates who share that same commitment.
• Summary of the role
• As a member of our team, you will have the opportunity to work in a dynamic and collaborative environment, where your ideas and contributions will be valued and respected.
• Job Summary
• The Administrative Assistant provides high level of administrative support for the Divisional Leader. The role must interact seamlessly and with a professional demeanor across a broad range of other senior executives and individuals, demanding a high expectation of confidentiality of sensitive information.
• Essential Job Duties and Responsibilities
• Prepare communications, such as memos, emails, invoices, reports, offer letters and other correspondence and documents.
• Maintain Outlook calendars for VP and direct reports (as needed)
• Coordinate meetings, manage agendas, advance materials and mailings with attention to detail, editing and formatting.
• Assist with project needs of VP including drafting presentations, word documents, and basic excel files.
• Support logistics for leadership team meetings, including hotel reservations, transportation, catering, receptions and off-site meeting space as needed.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Make domestic and international travel arrangements for VP and leadership team members (as needed).
• Process expense reimbursements for VP and leadership team members (as needed), ensure all charges are valid.
• Arrange meetings (town halls, department meetings, others as assigned) on behalf of the Division VP
• Make departmental purchases with corporate credit card & reconcile monthly statement.
• Manage files, including solution for access, retrieval, storage and archiving in timely manner.
• Manage VP memberships, subscriptions, and services.
• Other duties as assigned
• Education and Experience Requirements
• Education : Associates degree or equivalent experience in an executive assistant role
• Experience :
• Minimum of 3 years executive administrative assistant experience
• Advanced Microsoft Office and PowerPoint Skills
• Excellent organizational and time management skills
• Detail oriented, dependable and able to handle multiple priorities with a high degree of flexibility.
• Self-motivated and ability to anticipate needs of executives.
• Successful communication skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response.
• Preferred Skills and Abilities
• Maintain professionalism under all circumstances
• High level of organizational skills
• Strong written and verbal communication skills
• Working Conditions and Physical Demands
• Office environment. Minimal travel required, usually locally, but could also include international, to assist with execution ofboard meetings and events. To perform this job successfully, an individual must be able to perform each essential dutysatisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.#LI-CL1If you are interested in being a part of a team and creating an inclusive and diverse workplace, please apply online with your CV.
• About Nordson Test & Inspection
• Nordson Test & Inspection manufactures world-class metrology equipment and inspection systems to ensure electronic products are built to meet the highest standards. We use X-ray inspection, acoustic imaging, and optical inspection technologies to create testing systems that enable the identification of even the smallest defects at high resolution. By joining our team today, you will help us bring innovative ideas to life. Nordson Test & Inspection is a global team that works to create machines and systems that improve the manufacturing process for a wide range of industries, including electronics, aerospace, automotive, energy, lighting, and medical. We offer a supportive culture in a growing and dynamic work environment. Whether you're just beginning your career or you're a seasoned professional, there's a place for you to belong at Nordson Test & Inspection. We offer hourly and salary positions in production, maintenance, customer service, quality, engineering, and more. We actively invest in our teams to help you build your skillsets and advance your career.

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