Procurement Specialist (Non-IT) - Intermediate

Description :

The candidate will analyze and refine both business and technical requirements, translating them into detailed RFX solicitation documents as needed. They may also contribute to the initial planning stages to determine how projects will be delivered.

Solicitation Document Preparation

Support the development of procurement strategies aligned with project objectives and criteria.

Research and refine business and technical requirements.

Prepare RFXs and draft associated review documents.

Identify potential subprojects that may require separate RFXs for specific vendor services.

Assist the Department by interpreting RFXs for vendors and drafting formal responses to inquiries.

Evaluation & Debrief

Prepare selection methodologies, evaluation plans, mandatory criteria, evaluation schedules, and final award recommendations for RFXs.

Review vendor bids / proposals for completeness, accuracy, and compliance with required standards.

Create supporting documentation in accordance with the Government of Alberta procurement policy.

Assist in organizing bidder conferences and vendor presentations, including developing agendas.

Support the debriefing process for unsuccessful vendors.

Post-RFX Activities

Assist the Department in finalizing contracts with selected vendors.

Conduct post-procurement reviews and compile vendor performance evaluations and lessons learned.

Prepare formal evaluation reports and procurement recommendations for departmental final reviews and approval.

Maintain accurate and properly filed procurement and contract records.

Additional information to suppliers

Per worker model below this is a Onsite role.

Working Hours / location :

Standard Hours of work are 8 : 15 to 4 : 30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.

Location : OXBRIDGE PLACE- 9820 - 106 ST NW Edmonton

Incumbency : Net new role

Background check required.

The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.

Mandatory Training Courses :

Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security / Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and / or optional training.

Anticipated Interviews dates

Interviews are estimated to be held between November 17-20. This is an estimate only.

Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request

Equipment requirements :

The Province shall provide the requisite office space, Computer, furniture and office supplies. The Province shall continue to ensure that the Contractor s resources have the necessary access and credentials to the Government of Alberta s system.

The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.

Scoring Methodology :

Financial / Pricing : 10%

Resource Qualifications : 30%

Interview Process : 60%

SUBMISSION MUST INCLUDE :

RESUME

TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.

EACH JOB / PROJECT MUST CONTAIN THE TERM OF THE JOB / PROJECT IN THE FORMAT MMM / YYYY to MMM / YYYY.

THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.

Enable Skills-Based Hiring

No

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Qualification

Additional Details

Qualification

Assessment

Must Have

Education

Yes / No - Relevant post-secondary education in areas of supply chain, procurement, business or...

Yes

Work Experience

Duration - Exp editing documents in Adobe Acrobat Pro

2 years

Duration - Experience independently performing activities related to developing and releasing...

4 years

Duration - Experience in public sector procurement processes including an understanding of trade...

4 years

Nice to Have

Professional Licenses / Certification

Yes / No - Completion of SCMP or other equivalent courses and associated certificates.

Yes

Work Experience

Duration-Experience proofing and formatting word documents in a work setting.

2 years

Duration - Experience using SAP and Ariba for contract workspace management.

2 years

Duration- Experience with tender systems (E-bidding).

2 years

Duration - Exp using Microsoft Outlook for email messaging, task and calendar tracking, and...

2 years

Duration- EXP with basic Excel in a work setting

2 years