Administrative Associate III - Educational Operations Associate

Requisition : 202500302S

Title :

Administrative Associate III - Educational Operations Associate

FLSA status : Non-Exempt

Hiring Salary :

This position is a pay grade 07. Please see Pay Grade Table at : https : / / pa-hrsuite-production.s3.amazonaws.com / 116 / docs / 550174.pdf .

Occupational Category :

Technical / Para-Professional

Department :

College of Osteopathic Medicine

Division :

Division of Academic Affairs

Open Date : 09 / 26 / 2025

Open Until Filled : Yes

Educational and Experience Requirement :

Associates degree in business, management, marketing, accounting, communications, education, psychology, or a related field. Four years of administrative, management, accounting, office environment, higher education experience, customer service, or experience in a related field preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position :

Performs complex administrative assistant duties and serves the College of Osteopathic Medicine Dean’s Office by helping with the operations of the college and educational affairs.

Primary Responsibilities :

Performs complex and confidential duties of the College of Osteopathic Medicine (COM). Supports and assists with Dean’s Office initiatives, activities, programs, facility needs, and special projects. Assists with educational initiatives and programs. Collects, maintains, and submits materials for compliance. Tracks and monitors committee service. Collects, reconciles, and maintains office data for the dean’s office and educational affairs. Arranges Dean’s office travel and guest / visitor travel arrangements, including filing travel pre-approvals and reconciling travel expense reports. Submits invoices and payment requests. Monitors project timelines, identifies issues, and makes suggestions to improve processes. Coordinates, implements, and documents departmental processes. Responsible for the annual college inventory. Maintains pertinent policies and procedures and ensures the documents are accessible and updated. Works with executive staff to arrange meetings related to student matters. Runs reports on expenditures, travel, and other transactions at the college level. Manages appointments and calendars for the Dean’s Office, including meetings with faculty, staff, students, and external visitors. Supports the Dean’s Office initiatives. Collaborates with college faculty, staff, students, and campus partners to enhance the Dean’s Office programs. Performs other related duties as assigned.

Other Specifications :

Requires the ability to analyze large amounts of data, generate spreadsheets, and reports as needed. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices, and solves routine problems of a repetitive nature. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time Part Time :

Full Time

Quicklink :

https : / / shsu.peopleadmin.com / postings / 45015

EEO Statement :

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke / Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report