HVAC Bid Coordinator

Job Description

Job Description

Company Overview :

We are a leading commercial HVAC material supplier with an immediate opening for an Estimator. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers.

Job Title : Bid Coordinator

Location : Clearwater, FL

Company Overview : We are a leading commercial HVAC material supplier with an immediate opening for an Estimator. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers.

Summary : The Bid Coordinator plays a pivotal role in supporting the sales and estimating process for a commercial HVAC manufacturers' representative firm. This individual manages incoming bid requests, coordinates pricing with multiple manufacturers, ensures timely and accurate proposal submissions, and maintains organized project documentation throughout the sales cycle. The Bid Coordinator serves as the central liaison between the internal sales team, mechanical contractors, consulting engineers, and manufacturers.

Key Responsibilities

Bid Management & Coordination

• Review and log incoming bid invitations, specifications, and drawings from mechanical contractors or engineers.
• Identify applicable products and manufacturers to include in each project scope.
• Request, collect, and consolidate pricing and technical information from multiple manufacturers.
• Prepare, format, and submit accurate and complete quotations or proposals within established deadlines.
• Track bid status and maintain up-to-date bid calendars and submission logs.

Documentation & Systems

Process Improvement

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