Office Manager - Independent Cardiology PracticeMeta Care Inc • Tampa, FL, US

No longer accepting applications

Office Manager - Independent Cardiology Practice

Meta Care Inc • Tampa, FL, US

29 days ago

Job type

Full-time

Job description

Job Description

Job Title : Office Manager – Independent Cardiology Practice

Location : Tampa , FL

Position Type : Full-Time

About Us

We are an established independent cardiology practice dedicated to providing exceptional, patient-centered care through advanced clinical services and compassionate support. Our mission is to combine excellence in medical treatment with a seamless, respectful, and professional experience for every patient.

We are seeking a highly skilled Office Manager to take ownership of our day-to-day operations and lead the administrative team. This individual will be the central hub of communication and coordination for providers, staff, patients, and vendors, ensuring the practice operates at the highest level of efficiency and professionalism.

This is not just an administrative role—it is a leadership position critical to the ongoing success, growth, and reputation of our practice.

Key Responsibilities

Practice Operations & Administration

Oversee all aspects of daily office operations, including scheduling, patient registration, front desk, billing, and clinical support functions.
Develop, implement, and continuously improve office policies, workflows, and standard operating procedures to ensure efficiency, accuracy, and compliance.
Monitor practice performance metrics (scheduling efficiency, patient throughput, billing accuracy, accounts receivable, etc.) and make adjustments as needed.
Maintain compliance with HIPAA, OSHA, and other healthcare regulations.

Staff Leadership & Management

Supervise, train, coach, and evaluate administrative staff; foster a culture of professionalism, teamwork, accountability, and respect.

Ensure all staff consistently uphold high standards of patient service and internal collaboration.

Assign responsibilities, set clear expectations, and hold staff accountable for timeliness and accuracy of work.

Manage conflict resolution, performance improvement, and employee engagement initiatives.

Vendor & Financial Oversight

Act as the primary point of contact for all vendors; negotiate, monitor, and manage vendor contracts and relationships.

Responsible to collect Facility payment on MISA before procedure start.

Ensure accurate and timely processing of bills and vendor payments.

Prepare and oversee the practice budget, track accounts payable and receivable, payroll coordination, and financial reporting.

Implement systems to monitor financial performance and reduce unnecessary costs.

Provider Support & Rental Management

Oversee providers renting space within the practice :

Ensure their assigned staff arrive on time, perform tasks accurately, and meet efficiency standards.

Review and validate invoices for accuracy, send invoices to providers, and ensure timely collection of payments.

Provide consistent support to contracted providers, resolving any issues quickly and professionally.

Credentialing & Compliance

Partner with the credentialing department to ensure all providers remain fully credentialed with insurance panels and maintain up-to-date licensure, certifications, and required documentation.

Track and follow up on expiring licenses or renewals.

Keep detailed records of provider compliance to avoid interruptions in practice operations.

Patient Care Coordination & Growth

Ensure timely follow-up with patients who receive hospital-based treatment, coordinating their return to the clinic for ongoing care.

Monitor patient experience, proactively addressing concerns and ensuring consistent, compassionate communication.

Work with the clinical and administrative teams to increase patient volume across all lines of business, contributing to the practice’s financial and operational growth.

Support and implement outreach initiatives to strengthen patient engagement and retention.

Executive & Owner Support

Maintain clear, professional, and timely communication with the practice owner and physicians.

Provide regular updates and reports on office operations, staffing, patient volumes, and financials.

Ensure that all staff interactions—with each other, with providers, and with patients—reflect the values of professionalism, courtesy, and integrity.

Qualifications

Bachelor’s degree in healthcare administration, Business Management, or related field (preferred).

5+ years of proven experience in medical office management, healthcare administration, or practice leadership.

Strong knowledge of medical billing, insurance verification, and EMR / EHR systems.

Demonstrated success in managing staff, vendors, and finances in a healthcare environment.

Exceptional communication, leadership, and problem-solving skills.

Highly organized, detail-oriented, and able to manage multiple priorities under pressure.

Strong financial acumen, with experience managing budgets, invoicing, and collections.

A commitment to patient-centered care and high ethical standards.

Benefits

Competitive salary commensurate with experience

Comprehensive health, dental, and vision insurance

Paid time off, vacation, and holidays

Professional development and training opportunities

The opportunity to make a meaningful impact in an independent, physician-led practice

How to Apply

Please submit your resume and a cover letter detailing your qualifications and leadership experience to cspiegel@metacareusa.com Include “Office Manager Application – Cardiology Practice” in the subject line.

3xnmQoK3GM

Create a job alert for this search

Practice Manager Cardiology • Tampa, FL, US

Related jobs

Office Manager

Suncoast Skin Solutions • Largo, FL, US

Full-time

Job Description : Responsible for the supervision of operations, both clinical and administrative, of the designated dermatology office(s). Demonstrates full understanding and successful implementati...Show more

Last updated: 30+ days ago • Promoted

Medical Front Office Manager

Complete Care • Tampa, FL, US

Full-time

Are you ready to take on a dynamic role that combines managerial expertise, administrative finesse, and exceptional customer service skills? Look no further! We are seeking a dedicated and talented...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse - RN - Cath Lab - $2498 / Week - Hiring Now

Fusion Medical Staffing • Sun City Center, FL, US

Full-time

Fusion Medical Staffing is seeking an experienced Cath Lab Registered Nurse for an exciting Travel Nursing job in Sun City Center, FL. Shift : Inquire Start Date : ASAP Duration : 13 weeks Pay : $2498 / ...Show more

Last updated: 9 days ago • Promoted

Cardiology

CompHealth • Lakeland, Florida, US

Full-time

Cardiology physician job in Florida : The community of Lakeland is nestled in-between Tampa and Orlando and is fast becoming one of the most sought-after locations in the state.It is home to Florid...Show more

Last updated: 30+ days ago • Promoted

Experienced Medical Office Manager-Plant City-Bilingual Spanish Required

ENT and Allergy of FL. • Plant City, FL, US

Full-time

Florida ENT and Allergy, a division of ENT and Allergy Associates of Florida is currently seeking a Medical Office Manager for a full-time position at our Plant City office.Our practice provides co...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse - RN - Cardiac Cath Lab - $2324.36 / Week - Hiring Now

Medical Solutions • Sun City Center, FL, US

Full-time

Medical Solutions is seeking an experienced Cardiac Cath Lab Registered Nurse for an exciting Travel Nursing job in Sun City Center, FL. Shift : 4x10 hr days Start Date : ASAP Duration : 13 weeks Pay : ...Show more

Last updated: 16 hours ago • Promoted • New!

Cardiology

myMDCareers • Tampa, Florida, US

Full-time

Cardiology physician job in Florida : Well respected multi specialty group in Tampa continues to experience growth and is now looking to add a BE / BCCardiologist. Call coverage is shared inpatient co...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse - RN - Cardiac Cath Lab - $2374 / Week - Hiring Now

Host Healthcare • Wimauma, FL, US

Full-time

Host Healthcare is seeking an experienced Cardiac Cath Lab Registered Nurse for an exciting Travel Nursing job in Wimauma, FL. Shift : 10 hr days Start Date : 11 / 14 / 2025 Duration : 13 weeks Pay : $2374 ...Show more

Last updated: 9 days ago • Promoted

Travel Nurse - RN - Cardiac Cath Lab - $2431.2 / Week

TRS Healthcare • Sun City Center, FL, US

Full-time

TRS Healthcare is seeking an experienced Cardiac Cath Lab Registered Nurse for an exciting Travel Nursing job in Sun City Center, FL. Shift : 4x10 hr days Start Date : ASAP Duration : 13 weeks Pay : $24...Show more

Last updated: 9 days ago • Promoted

Travel Nurse - RN - Cath Lab - $2520.4 / Week - Hiring Now

FlexCare • Sun City Center, FL, US

Full-time

FlexCare is seeking an experienced Cath Lab Registered Nurse for an exciting Travel Nursing job in Sun City Center, FL.Shift : 4x10 hr days Start Date : 11 / 10 / 2025 Duration : 13 weeks Pay : $2520.Why C...Show more

Last updated: 9 days ago • Promoted

Office Manager

DNA Comprehensive Therapy Services • Lakeland, FL, US

Full-time

Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida – and we’re expanding quickly! We believe in providing...Show more

Last updated: 30+ days ago • Promoted

Office Manager

Ageless Mens Health • Tampa, FL, US

Full-time

Office Manager – Ageless Men’s Health.Medical Front Office Coordinator / Medical Receptionist.Southside clinic in Jacksonville, FL. Full-time, Monday–Friday, standard daytime hours...Show more

Last updated: 26 days ago • Promoted

Travel Nurse - RN - Cardiac Cath Lab - $2374 / Week

Host Healthcare • Wimauma, FL, US

Full-time

Last updated: 9 days ago • Promoted