Temp - Program Assistant, Vaccine Programs Immunization, Global Development

Temporary Administrative Support Role

Provide detailed and varied organizational and administrative support for program leaders and teams. Core responsibilities include :

• Schedule a high volume of appointments and meetings, managing complex calendars for six staff members across international time zones.
• Arrange complex international trips, including logistics and scheduling for on-the-ground meetings and events. This may include working with our Security, Event & Travels teams to oversee travel arrangements for participants, hotel blocks, meeting & convening logistics, and logistics for various business meals and activities.
• Support the initiative's deputy director in planning and executing team meetings, team retreats, and team building activities. Support in building a collaborative and supportive team culture.
• Support the deputy director in visa & passport procurement, expense processing, and other administrative tasks as needed.
• Establish and maintain an organized system for tracking, monitoring, and prioritizing tasks and projects.
• Interact and communicate clearly and consistently with colleagues, grantees, and partners in the field.
• Work with fellow PA members to backfill one another's roles during vacation and PTO windows.
• Work on special projects as approved by the deputy director.
• Excellent decision-making skills, can prioritize effectively, communicate decisions and process to execution in a clear effective manner.

Core knowledge and skills :

Education and experience :

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Notification : All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and "at will." There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.