Payroll Specialist

Job Title: Payroll Specialist
Location: West Orange, NJ (On-site)
Salary Range: $65,000 – $85,000 (based on experience)
Employment Type: Full-Time

Position Overview
We are looking for an experienced and detail-driven Payroll Specialist to process and manage payroll for multiple clients across various industries. The ideal candidate has 1-3 years of payroll experience, strong technical skills, and the ability to manage competing deadlines while delivering exceptional client service. This role requires a high level of accuracy, confidentiality, and a strong grasp of multi-state payroll regulations and systems.

Key Responsibilities

• Process accurate and timely payroll for multiple clients on varying payroll schedules (weekly, bi-weekly, semi-monthly, etc.).
• Manage multiple payroll systems and portals (e.g., ADP, Paychex, Paycom, FingerCheck, etc.) across client accounts.
• Review and verify employee timecards, PTO, bonuses, commissions, and deductions for each client.
• Ensure compliance with federal, state, and local wage and hour laws, including multi-state payroll rules.
• Maintain up-to-date and organized payroll records for all client accounts.
• Prepare payroll reports and respond to internal or external audit requests.
• Coordinate with clients’ HR or finance teams regarding onboarding, terminations, garnishments, and benefit deductions.
• Reconcile payroll discrepancies and proactively identify and resolve issues.
• Provide excellent client support by responding to questions regarding payroll, taxes, withholdings, and system navigation.
• Stay current on payroll and tax law updates and advise clients accordingly.

Physical Demands
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job.
Sitting for extended periods of time, computer usage including data entry for much of the workday, regular phone communication, handling paperwork and documentation, and participating in meetings.

Qualifications

• 1-3 years of payroll experience, including experience with multi-client or multi-company payroll processing.
• Strong working knowledge of payroll systems.
• Experience handling payroll across multiple states and industries.
• Experience with International Payroll
• Experience with International Book Keeping
• High proficiency in Microsoft Excel and experience working with spreadsheets and data imports.
• Exceptional attention to detail, problem-solving skills, and organizational abilities.
• Ability to handle sensitive and confidential information with integrity.
• Excellent written and verbal communication skills; client-service orientation.
• FPC or CPP certification preferred but not required.
• Familiarity with benefits administration and payroll-related compliance tasks preferred.
• Experience working in a payroll service bureau, PEO, or outsourced HR/payroll environment preferred but not required.

Compensation
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.
EEO Statement
We are an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.
Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.

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