Contracts and Compliance Specialist (Engineering Services Administration)

THE POSITION

With supervisor approval incumbents may be eligible for intermittent remote work; however they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Contracts and Compliance Specialist position supports the Program Specialist in all facets of procurementspecifically reviewing advertising evaluating and awarding construction contracts and professional services agreements as well as all other agreements within Engineering Services while ensuring strict compliance with applicable federal state and local policies and procedures. Some of the key duties include :

• Evaluate proposals coordinate vendor selection and support the contract award process ensuring transparency and adherence to procurement best practices.
• Manage and maintain accurate documentation of procurement activities including contracts amendments compliance records and vendor correspondence.
• Provide support across the Division for procuring goods and services coordinating with internal staff and external customers and ensuring timely fulfillment of procurement needs.

IDEAL CANDIDATE STATEMENT

The ideal candidate will have the following knowledge and / or experience with :

Under general direction the Contracts and Compliance Specialist is responsible for planning coordinating and administering all aspects of contract initiation processing monitoring and compliance. This class has primary responsibility for ensuring all of the departments contracts professional service and other related agreements comply with federal state city local and other laws regulations rules directives and procedures.

DISTINGUISHING CHARACTERISTICS

This advanced-journey level classification is populated with multiple incumbents with a single allocation in each department. This class serves as the recognized sole departmental contact for all contract compliance functions and is responsible for the development coordination and implementation of all departmental contracting policies and procedural protocol.

This class is distinguished from the journey level Administrative Analyst classification in that the latter is responsible for a variety of internal administrative functions of a department and the former has primary responsibility for compliance of all of the departments contracts professional service and other related agreements.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by a higher-level administrative or other management staff. Provides expert and / or lead person guidance to professional or support staff performing contract related duties or who are engaged in contract related projects. Responsibilities may include technical or functional supervision of lower level personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

QUALIFICATIONS

Knowledge of :

Skill in :

Ability to :

EXPERIENCE AND EDUCATION

Experience :

Four years of professional-level administrative experience including responsibility for contract preparation solicitation and negotiation. Public sector administrative experience including responsibility for contract preparation solicitation and negotiation is preferred.

Education :

Graduation from an accredited college or university with a Bachelors Degree in business public administration or a closely related field.

Substitution :

A Masters degree from an accredited college or university in business public administration or a closely related field may substitute for one year of the required experience.

An additional four years of qualifying professional-level experience may substitute for the required education.

PROOF OF EDUCATION

Should education be used to qualify for this position then proof of education such as but not limited to university / college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and / or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

THE SELECTION PROCEDURE

Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk e-mail notifications can also be accessed through the applicant inbox.

1. Application : (Pass / Fail) All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

If applicants do not list current and past job-related experience in the duties area of the Work Experience section. Note : Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours / week).

2. Supplemental Questionnaire : (Pass / Fail) In addition to the City of Sacramento employment application all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ;

3. Screening Committee : (Pass / Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications as stated on the job announcement for applications selected by the hiring department.

4. Interview Process : Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire : Upon receipt of a conditional offer the selected candidate must complete and pass Live Scan / applicable candidates may also need to pass a pre-employment medical exam controlled substance and / or alcohol test and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS :

For questions concerning this job announcement and the application process :

Required Experience :

IC

Key Skills

Criminal Justice,Account Payable,Economics,Front End,Facilities Management,Domestic

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 78779 - 110850