Asset Management Protection Coordinator

Asset Management Protection Coordinator

The Asset Management Protection Coordinator provides administrative and management support work in the control of all tangible capital assets owned by the Public Health Trust (PHT). Responsible for acquisition accountability, transfer, and disposition of all capital assets used in PHT departments. Work involves the maintenance of an inventory control system, using electronic data processing, audit, and enforcement.

Responsibilities

• Issues bar coded property identification and provide for permanent marking when received.
• Establishes property control master record containing purchase order number, date, cost, manufacturer, location, physical condition on receipt, and similar information.
• Issues procedural directives to all agencies indicating the authorized care, use and custody of physical property; receives and records reports of damage and loss of PHT property.
• Determines which items of PHT property should be declared surplus; recommends transfer of property from one division to another, renovation or disposal through appropriate procedures.
• Makes arrangements for County / public auction of surplus property in accordance with PHT regulations; reviews bids, accepts and recommends final sale by the County.
• Provides for periodic physical inventory and verification of property, maintains title records indicating location and current license tag number for all PHT vehicles.
• Performs related work as required.
• Demonstrates considerable knowledge of capital assets inventory methods and procedures.
• Effectively utilizes knowledge of basic bookkeeping procedures as they apply to maintaining property records.
• Maintains knowledge of current state statutes and local ordinances governing the control of tangible capital assets.
• Demonstrates knowledge of basic budgetary procedures as applied to the purchase of capital items.
• Plans, supervises and works with departmental staff in a manner conducive to full performance and high morale.
• Exercises sound judgment and considerable resourcefulness in applying and interpreting policies and procedures.
• Exercises sound judgment and considerable resourcefulness in the resolution of problems, development of long-range planning and formulation of policy.
• Develops effective work techniques and procedures.
• Expresses ideas clearly, concisely and persuasively, both orally and in writing Establishes and maintains effective working relationships with various hospital employees, officials and the general public.
• Interfaces with all departments and outside agencies in a courteous and professional manner.
• Performs other related duties as assigned. Role models behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.

Generally, requires 3 to 5 years of related experience.

Bachelor's degree in related field is required. Degree can be substituted by 7 years of direct experience in Asset Management

Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Knowledge and skill in use of job appropriate technology and software applications.

Valid license or certification is required as needed, based on the job or specialty.

Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as : extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit / department in collaboration with the Reasonable Accommodations Committee (RAC).

Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as : communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit / department in collaboration with the Reasonable Accommodations Committee (RAC).